Senior Administrative Business Partner

Job Type: Location Type: Not Specified

 

Mitsubishi Heavy Industries America, Inc. (MHIA) is looking for a Senior Administrative Business Partner to join our team. This is an onsite role based out of ourCarrollton, TX office just outside of Dallas

ABOUT MITSUBISHI HEAVY INDUSTRIES AMERICA, INC. (MHIA):

For over 130 years Mitsubishi Heavy Industries (MHI) Group’s innovative and integrated solutions have demonstrated our commitment to creating a positive social impact around the globe. Our range of products and services are tailored to meet our customers’ evolving needs across the commercial aviation, energy, transportation and infrastructure, machinery, defense and space systems sectors.

Our culture embraces diversity and cooperation, and we promote a healthy balance of professional and personal development, ensuring that your ideas and expertise are valued and respected.

SCOPE:

The Senior Administrative Business Partner will be the operational backbone of our new Data Center Design & Engineering organization. The role provides multi-faceted support and assistance to ensure effective use of an executive’s time and productive interactions with staff and the public. Handles a wide range of support tasks and independently initiates and implements processes to manage projects, information, and people. This role will help build the culture, processes, and operational cadence for a team delivering advanced data center infrastructure products to the world’s leading hyperscale and colocation clients.

The ideal candidate will have a minimum of five (5) years of administrative or executive assistant experience, including support for VP-level leadership in a technical or manufacturing environment.

JOB RESPONSIBILITIES

• Manage complex calendars, meeting preparations, prioritizing meetings aligned with business goals.
• Conduct research and information gathering on behalf of the executive and prepare summaries and reports.
• Develops positive and strategic relationships at all levels of the organization.
• Uses discretion, judgment, and knowledge of the organization to facilitate the executive’s activities and maintain confidentiality.
• May be responsible for directing staff or other resources.
• Coordinate domestic and international travel and expense reports.
• Organize and support key staff meetings, all-hands, vendor meetings, and customer presentations.
• Track and report on budgets, headcount plans, and procurement approvals.
• Support onboarding of new employees, including space planning and IT coordination.
• Act as the communications hub for the team, ensuring alignment and follow-up on key actions.
• Draft and edit correspondence, presentations, and internal documents.
• Build strong relationships across MHI Americas and global MHI teams.
• Help implement processes for a high growth, globally connected team.
• This list of responsibilities is not all-inclusive, and an employee may be required to perform other relevant duties as assigned.

QUALIFICATIONS & SKILLS

• Education Requirement: Associates degree required or equivalent combination of education and experience.
• Experience: Minimum of five (5) years of administrative or executive assistant experience, including support for VP-level leadership in a technical or manufacturing environment.
• Strong organizational skills, detail orientation, and sense of ownership.
• Proven ability to handle confidential information with discretion.
• Excellent communication and interpersonal skills.
• Proficiency with MS Office, Google Workspace, or similar productivity tools.
• Ability to work in a fast-paced environment with changing priorities.

PREFERRED QUALIFICATIONS:

• • Prior experience in data center, construction, industrial equipment, or manufacturing sectors.
  • Experience in rapidly scaling organizations.
  • Familiarity with Japanese business culture is a plus.

WORKING CONDITIONS:

• Travel %: 20%
• Standard Monday through Friday work week. Occasional evening or weekend work may be required.
• Lifting/physical requirements: Regularly required to sit for long periods, stand, walk, talk and/or hear Frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds

Why Should You Apply?

• Excellent Benefits (Medical, Dental, Vision & 401K Matching)
• Excellent growth and advancement opportunities
• Paid vacation, sick time and 15 holidays
• Committed to quality products and services.
• Great working environment and culture

MHIA is an Equal Employment Opportunity (EEO) employer actively seeking to diversify the workforce and is committed to a policy of equal employment opportunity. Therefore, all qualified applicants are strongly encouraged to apply.

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