Administrative Assistant Manager

Job Type: Location Type: On-site

 

Administrative Assistant Manager

Torrance, CA (On-site)
Salary: $70,000 – $85,000

Bilingual Japanese/English preferred

About the Role

Inaba Foods is seeking a highly organized and experienced Senior Office Administrator to oversee daily office operations and support executive leadership. This role is ideal for a professional with strong experience in opening new offices, coordinating office logistics, and managing business insurance. The Senior Office Administrator will play a key role in ensuring smooth operations, compliance, and efficiency while fostering a professional and supportive office environment.

Key Responsibilities

• Oversee daily office operations and ensure an efficient, well-functioning workplace.
• Lead and coordinate logistics for office openings, relocations, and expansions, including vendor management, lease coordination, and IT/telecom setup.
• Work with Vice President on business insurance policies renewal and serve as one of the primary contact for brokers and providers.
• Develop, implement, and maintain office policies, procedures, and compliance standards.
• Partner closely with executives to support company-wide initiatives and administrative needs.
• Coordinate contracts, vendor agreements, and office supply procurement.
• Manage office facilities, security access, and space planning.
• Act as a liaison between departments, vendors, and external partners.
• Ensure adherence to company policies and legal requirements.
• Other tasks as assigned.

Qualifications

• 5+ years of office administration experience, with at least 2 years in a senior or lead role.
• Proven experience opening and managing office locations, including logistics and vendor coordination.
• Strong knowledge of business insurance policies, compliance, and claim handling.
• Excellent organizational, communication, and problem-solving skills.
• Proficient with MS Office Suite (Word, Excel, Outlook, PowerPoint); experience with office management tools/software preferred.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills and experience working directly with executives.
• Japanese bilingual is a plus.

Work Environment

• Full-time, on-site position in Torrance, CA.
• 8:30am – 5:30pm, Monday – Friday.

Compensation & Benefits

• Salary range: $70,000 – $85,000, depending on experience.
• Comprehensive benefits package (medical, dental, vision, 401k).

“Inaba Foods is an Equal Opportunity Employer and complies with all applicable federal, state, and local fair employment laws, including California’s Fair Employment and Housing Act.”