Office Assistant, LA

Job Type: Location Type: On-site

 

Title: Office Assistant

Status: Full-time

Hours: 40/week, Monday – Friday, 9am-6pm

Location: Secretly’s Office in Los Angeles, CA

Reports to: HR Operations Manager with a dotted line report to President of A&R.

Company Summary:

Secretly Group is a leading independently-owned music company. Its major divisions include

record labels Dead Oceans, Jagjaguwar, Saddest Factory and Secretly Canadian, and music

publisher Secretly Publishing. Headquartered in Bloomington, Indiana, Secretly Group also

maintains offices in Brooklyn, London, Los Angeles, and Chicago. Founded in 1996, its roster

counts Phoebe Bridgers, Bon Iver, Mitski, Angel Olsen, Japanese Breakfast, Whitney, Jamila

Woods, Sharon Van Etten, Faye Webster, Unknown Mortal Orchestra, Claud, MUNA,

serpentwithfeet, Slowdive, and Khruangbin among others. Secretly Publishing artist and writer

partners include Kishi Bashi, NNAMDI, Japanese Breakfast, Whitney, and Faye Webster, as

well as the publishing catalogs of affiliates Songs Of Numero Group and Ghostly Songs.

Position Summary: This is an entry level position providing support as an administrative

assistant and office manager to one of Secretly Group’s managing partners/our President of

A&R in our Los Angeles office and is in person during our office hours from Monday – Friday

from 9:00am through 6:00pm each day. This position offers a unique opportunity for a

newcomer to the music industry to gain experience and an understanding of both the record

label operations, publishing operation, creative & experiential marketing and the synchronization

licensing department. This position requires strong computer skills, flexibility, excellent

interpersonal skills and the ability to work with all levels of internal management and staff, as

well as outside clients and artists. The ideal candidate will undertake a wide variety of tasks and

responsibilities including but not limited to those outlined below.

Responsibilities:

• Manage the President of A&R/Managing Partner’s schedule, appointments, and travel
• Collaborate with the HR Operations Manager on daily office operations and initiatives, focusing on enhancing the employee experience
• Handle incoming communications and delegate as necessary
• Conduct routine administrative tasks, including errands and lunch pickups
• Weekly meetings with the President of A&R/Managing Partner to discuss ongoing projects and tasks
• Weekly meetings with HR Operations Manager to discuss ongoing projects and tasks
• Liaise with internal staff at all levels
• Record, transcribe and distribute minutes of meetings
• Greet scheduled and unscheduled visitors to the office
• Plan and organize virtual and in-person events
• Issue requests to clients for documentation & payment information, and file information when received
• File contracts and associated metadata and additional royalty payment information correctly in our database and storage locations
• Submit payment and expense requests
• Stock office copies of vinyl records & occasionally coordinate promo mailings to clients and music supervisors
• Oversee the Los Angeles office operations, including maintenance, tenant relations, and supply management
• Occasionally support local creative and experiential marketing initiatives
• Assist retail accounts team with order processing, sales reporting and ongoing marketing projects
• Undertake special projects as required

The Ideal Candidate Demonstrates:

• Excellent written and verbal skills
• Attention to detail and accuracy
• Previous office manager experience
• Organizational and planning skills with a strong ability to prioritize
• Information gathering and monitoring skills
• Judgment and decision-making ability
• Discretion with confidential information
• Initiative and adaptability in fast paced environment
• Passion for music, familiarity with Secretly Group & Secretly Publishing artist roster

SG Services, Inc. Benefits

• Paid holidays including end of the year closure
• Paid Time Off policy
• 401K with corporate matching
• 12 weeks for parental leave after birth or adoption paid at 100% of salary
• Volunteer Hours Matching Policy
• Employee Assistance Program
• Health insurance

Los Angeles Salary: $48,000k

All qualified applicants will receive consideration for employment without regard to disability,

protected veteran status, age, race, creed, color, religion, sex, marital status, affectional or

sexual orientation, gender identity or expression, ancestry, nationality, or national origin.