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Job Type:
Full-time

Industry: Classified, Financial / Accounting / Business Staff

Company: Glendale Unified School District

About the Employer

In Glendale Unified schools, we focus on maximizing student achievement, fostering students’ social and emotional growth, and creating a vibrant, inclusive environment where all children can learn and thrive. Glendale Unified is the third largest school district in Los Angeles County. We proudly serve more than 24,000 students in preschool through 12th grade and beyond.

We proudly offer dual immersion programs in seven languages; Armenian, French, German, Italian, Japanese, Korean, and Spanish. Glendale Unified also offers six magnet schools focused on technology, world languages, and visual and performing arts, and a wide variety of Career and Technical Education pathways beginning in middle school. Through a collaborative partnership with Glendale Community College, Glendale Unified offers students multiple opportunities to earn college credit before they graduate from high school, including our Hoover Early College Academy and Glendale High Cloud Computing and Computer Science Academy. This year, our District launched an innovative new virtual high school, the Online College and Career Academy. We are excelling together to provide our students with endless pathways for success!

Several of our schools are recipients of prestigious awards such as:
National Blue Ribbon Schools
California Distinguished Schools
California Gold Ribbon Schools
Title I Academic Achieving Schools

Student Demographics: Glendale Unified is a diverse school district that welcomes students and families from all over the world. Our students come from a wide range of ethnic, cultural, and socio-economic backgrounds and speak 48 different languages.

Job Summary

Performs varied and increasingly responsible accounting clerical work involved in the preparation of payrolls, accounts payable and receivable; assists in maintaining reviewing and preparing a variety of accounting and financial records and reports.
A 10-KEY (NUMERIC ONLY) DATA ENTRY CERTIFICATE IS REQUIRED WITH THIS APPLICATION: MINIMUM 140 NET KEYSTROKES PER MINUTE WITH 90% ACCURACY. Please see special instructions on www.gusd.net at https://www.schooljobs.com/careers/gusd regarding this requirement.

Job Description / Essential Elements:

GLENDALE UNIFIED SCHOOL DISTRICT CLASS DESCRIPTION

ACCOUNT CLERK II

DEFINITION
Under general supervision, performs varied and increasingly responsible accounting clerical work involved in the preparation of payrolls, accounts payable and receivable; assists in maintaining reviewing and preparing a variety of accounting and financial records and reports.

DISTINGUISHING CHARACTERISTICS
An Account Clerk II performs a wide variety of journey-level accounting clerical duties requiring the application of accounting systems and procedures. Positions in this class are normally only assigned to the central accounting office where the accounting clerical work prepared by other offices in the District is audited, processed, and reviewed.
An Account Clerk III assumes functional responsibility for an accounting clerical activity such as, student body accounting, special education accounting, payroll, general accounting or accounts payable. The work of this class requires the frequent use of independent judgment in making decisions within established accounting systems and procedures and may involve the indirect supervision of lower-level accounting clerical staff.
An Account Clerk I performs entry-level repetitive accounting clerical work within established procedures and under immediate supervision. Positions in this class normally perform routine clerical tasks involved in the preparation of financial records that is subject to regular review and audit.

SUPERVISION RECEIVED AND EXERCISED
General supervision is provided by higher-level accounting or administrative positions.
No supervision is exercised over District personnel.

EXAMPLES OF DUTIES
Audits, posts, and maintains supportive payroll records involving changes, new employment, terminations, leaves of absence, time cards, W-2 and W-4 forms.
Audits, posts, and processes requests for payment in compliance with District accounting procedures.
Makes arithmetic computations and checks various statistical and accounting tables and reports.
Applies District personnel policies, collective bargaining agreements, and accounting policies and procedures to routine payroll questions.
Applies District accounting policies and procedures to routine accounts payable and receivable questions.
Responds to routine accounting questions from other District employees.
Prepares reports and processes accounting documents within established timelines and schedules.
Codes, verifies extensions, and checks for completeness, accuracy, and correctness.
Inputs a variety of accounting information through the use of a computer terminal.
Maintains records of expenditures, receivables, and other items.
Performs related duties as assigned.

CLASS QUALIFICATIONS
Knowledge of:
Methods, practices, and terminology used in financial and statistical clerical work.
Ability to:
Operate a variety of office equipment including a personal computer, ten-key calculator, fax and copy machine.
Post and make arithmetic computations.
Perform a variety of responsible clerical accounting duties.
Understand and carry out oral and written instructions.
Work independently in the absence of supervision.
Establish and maintain effective working relationships with supervisors, coworkers and the public.

EMPLOYMENT STANDARDS
Minimum Requirements:
One year of recent experience in keeping or working with financial or statistical records.
Desirable:
Written and oral proficiency in a second language.

05/1980 – Classification established by Personnel Commission

03/2014 – Revision – Examples of Duties and Class Qualifications

06/13/2017 – Minor Revision to Employment Standards

Requirements / Qualifications

Recruitment Type: Open Competitive
RECRUITMENT WILL REMAIN OPEN UNTIL A SUFFICIENT NUMBER OF QUALIFIED APPLICATIONS ARE RECEIVED. Application filing period may close at any time.
CURRENT VACANCIES: Multiple full-time permanent positions (8 hrs/day, 11-12 mos/yr), with full benefits, at various district locations. The resulting list from this recruitment will be used to fill both permanent and substitute (temporary) positions during the validity period.
No online application process available through EDJOIN. To apply: Visit www.gusd.net: https://www.schooljobs.com/careers/gusd.

A 10-KEY (NUMERIC ONLY) DATA ENTRY CERTIFICATE IS REQUIRED WITH THIS APPLICATION: MINIMUM 140 NET KEYSTROKES PER MINUTE WITH 90% ACCURACY. Please see special instructions on www.gusd.net at https://www.schooljobs.com/careers/gusd regarding this requirement.

Please Note: This class description is currently under revision by the Personnel Commission.

Audits, posts, and maintains supportive payroll records involving changes, new employment, terminations, leaves of absence, time cards, W-2 and W-4 forms.
Audits, posts, and processes requests for payment in compliance with District accounting procedures.
Makes arithmetic computations and checks various statistical and accounting tables and reports.
Applies District personnel policies, collective bargaining agreements, and accounting policies and procedures to routine payroll questions.
Applies District accounting policies and procedures to routine accounts payable and receivable questions.
Codes, verifies extensions, and checks for completeness, accuracy, and correctness.
Inputs a variety of accounting information through the use of a computer terminal.
Maintains records of expenditures, receivables, and other items.
Performs related duties as assigned.

No online application process available through EDJOIN. To apply: Visit www.gusd.net: https://www.schooljobs.com/careers/gusd.
Minimum Requirements:
Experience: One year of recent experience in keeping or working with financial or statistical records.
10-key Certificate: Minimum 140 net keystrokes per minute with 90% accuracy (see information below).
Desirable: Written and oral proficiency in a second language.
10-KEY CERTIFICATE REQUIREMENTS (NUMERIC ONLY): MINIMUM 140 NET KEYSTROKES PER MINUTE WITH 90% ACCURACY. Applications without the required certificate are disqualified. Applicants may call the Human Resources Department for further information. Scan and attach certificate to the online application.

Phone inquiries are welcome at (818) 241-3111, Ext. 1378.
Incomplete applications are disqualified. Attached resumes are not accepted in lieu of a completed district application. A 10-key certificate must be attached. If desired, resumes and other supporting documents may be scanned and attached to supplement a completed application form.
A review of applicants’ experience and qualifications will be conducted. Based on that evaluation, a limited number of top-qualifying applicants whose qualifications best meet the current needs of the District will be invited to participate in the next step of the examination process. The examination will include a multiple-choice written test and a qualifications appraisal interview. Qualified candidates will be provided with more details prior to the start of the examination process.
Salary: Listed salary amounts indicate the first and last steps of the range for the position.
Probationary Period: 130 days of paid service.

Comments and Other Information

After an offer of employment, a candidate must submit evidence of freedom from tuberculosis, fingerprint clearance with the Department of Justice, and a pre-employment physical exam (district-paid).
Statement of Non-discrimination (Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972 Section 504 of the Rehabilitation Act of 1973): The Board of Education is committed to equal opportunity for all individuals in education. District programs, activities and services shall be free from unlawful discrimination, harassment (including sexual harassment), intimidation, and/or bullying based on actual or perceived sex, race or ethnicity, color, national origin, nationality, religion, age, sexual orientation, sexual preference, ancestry, ethnic group identification, gender, gender expression, gender identity, physical or mental disability, marital or parental status, or on the basis of a person’s association with a person or group with one or more of these actual or perceived characteristics, or sexual harassment in any district service, program and/or activity that receives or benefits from state financial assistance. The Board shall promote programs which ensure that unlawful discriminatory practices are eliminated in all district activities. The District will take steps to assure that the lack of English will not be a barrier to admission and participation in district programs. A copy of the District’s Uniform Complaint Policy is available by calling (818) 241-3111, Ext. 1457. Complaints alleging noncompliance with this policy of nondiscrimination should be directed to the following personnel:
Title IX Coordinator: Dr. Kelly King, 223 N. Jackson St., (818) 241-3111, Ext. 1209, titleix@gusd.net
Section 504 Coordinator: Dr. Narineh Khemichian, 223 North Jackson, (818) 241-3111, Ext. 1500, nkhemichian@gusd.net
Title II/ADA: Dr. Kelly King, 223 N. Jackson St., (818) 241-3111, Ext. 1209, kking@gusd.net

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