Administrative Assistant I – (Misawa, Japan)

Industry:

Company: Michael Baker International, Inc.

Job Description

*THIS POSITION REQUIRES THE EMPLOYEE TO RESIDE AND/OR RELOCATE TO MISAWA, JAPAN*

WHO WE ARE
Supported by more than 4,000 employees in nearly 100 locations across the United States, we provide a full continuum of engineering and consulting services, including design, planning, architectural, environmental, construction, and program management. Our clients include U.S. federal, state, and municipal governments, and a wide range of private commercial and residential development clients. Michael Baker is committed to delivering a standard of excellence that fosters a culture of innovation, collaboration, and technological advancement to help solve our clients’ complex challenges.

Michael Baker International is a leading provider of architectural, engineering, and consulting services, including design, planning, environmental, construction, and program management. The company provides its comprehensive range of services and solutions to support U.S. federal, state, and municipal governments, foreign allied governments, and a wide range of commercial clients. Michael Baker’s more than 4,000 employees across nearly 100 locations are committed to a culture of innovation, collaboration, and technological advancement to help solve challenges for clients and communities throughout the country. To learn more, visit https://mbakerintl.com/.

ARCHITECTURE & BUILDING ENGINEERING PRACTICE
Michael Baker International seamlessly integrates all our service offerings – architecture, planning, landscape architecture, engineering, and management – to solve client challenges from multiple vantage points, providing unsurpassed holistic, sustainable, and innovative solutions. From high-profile, high-image landmarks to low-cost, utilitarian solutions, our professionals know how to balance image and cost appropriately for each unique situation. At Michael Baker International, we believe that the beauty of a project resides both in performance and aesthetics – “success” to us is measured by functionality, value, and exceeding clients’ expectations to “Make a Difference.”

JOB DESCRIPTION

Under direct supervision, provides general administrative support to a group of professionals supporting Air Force programs.

Essential Duties & Responsibilities

• Compiles and analyses basic information for inclusion in reports or presentation materials.
• Basic knowledge of spreadsheet, word-processing and presentation software.
• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
• Organizes and maintains file system, and files correspondence and other records.
• Answers and screens manager’s telephone calls, and arranges conference calls.
• Coordinates manager’s schedule and makes appointments.
• Greets scheduled visitors and conducts to appropriate area or person.
• Arranges and coordinates travel schedules and reservations.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
• Composes, types and copies outgoing correspondence, including e-mail and faxes.
• Orders and maintains supplies, and arranges for equipment maintenance.
• Maintains personnel records of staff and space-planning records for the department.
• May perform basic accounting duties, such as light receivables/payables and/or invoice approval preparation.
• Conducts coordination between local Japanese contractors and program management office personnel, in both English and Japanese, and ensures meeting minutes and technical discussions are properly translated/documented.

EXPERIENCE

• 0-2 years related experience minimum

EDUCATION

• GED or High School Diploma

COMPENSATION
The salary range for this position is $40,000-$60,000 USD. This will be dependent on the experience and expertise of the incoming candidate.

LOCATION

This position is located on the Misawa Air Base in Japan, and would require this person to reside there or be able to relocate there.

BENEFITS
We offer a comprehensive benefits package including:

• Medical, dental, vision insurance
• 401K Retirement Plan
• Health Savings Account (HSA)
• Flexible Spending Accounts (FSA)
• Life, AD&D, short-term and long-term disability
• Professional and personal development
• Generous paid time off
• Commuter and wellness benefits