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Industry: Classified, Clerical /Secretarial Staff / Office Tech.

Company: Glendale Unified School District

About the Employer

In Glendale Unified schools, we focus on maximizing student achievement, fostering students’ social and emotional growth, and creating a vibrant, inclusive environment where all children can learn and thrive. Glendale Unified is the third largest school district in Los Angeles County. We proudly serve more than 24,000 students in preschool through 12th grade and beyond.

We proudly offer dual immersion programs in seven languages; Armenian, French, German, Italian, Japanese, Korean, and Spanish. Glendale Unified also offers six magnet schools focused on technology, world languages, and visual and performing arts, and a wide variety of Career and Technical Education pathways beginning in middle school. Through a collaborative partnership with Glendale Community College, Glendale Unified offers students multiple opportunities to earn college credit before they graduate from high school, including our Hoover Early College Academy and Glendale High Cloud Computing and Computer Science Academy. This year, our District launched an innovative new virtual high school, the Online College and Career Academy. We are excelling together to provide our students with endless pathways for success!

Several of our schools are recipients of prestigious awards such as:
National Blue Ribbon Schools
California Distinguished Schools
California Gold Ribbon Schools
Title I Academic Achieving Schools

Student Demographics: Glendale Unified is a diverse school district that welcomes students and families from all over the world. Our students come from a wide range of ethnic, cultural, and socio-economic backgrounds and speak 48 different languages.

Job Summary

Performs complex and responsible clerical, secretarial, and administrative duties for a District administrator or the principal of an elementary school. Clerical duties require the ability to perform skilled typing/keyboarding using a standard computer keyboard.

CURRENT VACANCY: One (1) full-time permanent position (8 hrs/day, 10.5 mos/yr), with full benefits, at Lincoln Elementary School. The resulting list from this recruitment will be used to fill both permanent and substitute (temporary) positions during the validity period.

A TYPING CERTIFICATE IS REQUIRED WITH THIS APPLICATION: MINIMUM 50 NET WORDS PER MINUTE WITH 80% ACCURACY. Please see special instructions on www.gusd.net: https://www.schooljobs.com/careers/gusd regarding this requirement.

Job Description / Essential Elements:

GLENDALE UNIFIED SCHOOL DISTRICT CLASS DESCRIPTION

ADMINISTRATIVE SECRETARY

DEFINITION

Performs complex and responsible clerical, secretarial, and administrative duties for the principal of an elementary school or other District administrator. Clerical duties require the ability to perform skilled typing/keyboarding using a typewriter, or computer.

DISTINGUISHING CHARACTERISTICS

An Administrative Secretary performs complex and sensitive clerical, secretarial, office management, and administrative duties and may provide indirect supervision to general positions.

A Senior Administrative Secretary performs complex clerical, secretarial, office management, and administrative duties and exercises direct supervision over an office clerical staff.

SUPERVISION RECEIVED AND EXERCISED

General supervision is provided by an elementary school principal or another District administrator.

Assignments may require the indirect supervision of general clerical positions.

EXAMPLES OF DUTIES

Reviews, logs, determines priority, and routes correspondence.

Composes and prepares correspondence independently.

Acts as receptionist, screens calls and visitors, and refers inquiries, as appropriate.

Explains District policies and procedures in person or by phone; assists students, parents, and teachers by providing information.

Uses computer, or standard typewriter to type a variety of materials such as charts, memoranda, requisitions, letters and reports.

Makes appointments and arranges conferences and meetings.

Relieves supervisor of routine personnel, budget, and payroll functions; orders, receives, and stores a variety of supplies.

Initiates and maintains a variety of files and records of information such as payroll, budget and student enrollment, progress, transfers, attendance, and accidents.

Maintains manuals and updates resource materials.

May serve as secretary to a committee preparing the agenda and taking minutes of meetings.

May provide technical or functional supervision to general clerical positions.

Performs related duties, as assigned.

CLASS QUALIFICATIONS

Knowledge of:

English usage, spelling, grammar, and punctuation.

Business letter writing.

Record-keeping principles and procedures.

Ability to:

Learn the procedures and operating details of the school or administrative office to which assigned.

Interpret and apply administrative and departmental policies, laws, and rules.

Type/keyboard input accurately at a speed not less than 50 net words per minute on a typewriter or computer.

Work independently in the absence of supervision.

Analyze situations carefully and adopt effective courses of action.

Compile and maintain complex and extensive records and prepare reports.

Understand and carry out oral and written directions.

Provide technical or functional supervision to general clerical positions.

EMPLOYMENT STANDARDS

Two years of recent experience in increasingly responsible and complex clerical work.

Desirable:

Written and oral proficiency in a second language.

LICENSE OR CERTIFICATE

When assigned to an elementary school, possession of a Standard Red Cross First Aid Certificate within three months of employment.

05/80 – Classification established by Personnel Commission

12/87 – Revisions

03/93 – Revision – Insurability/License

04/06 – Revisions to Class Description

04/12 – Revisions to Class Description – Class Qualifications/Abilities

06/13/17 – Minor Revision to Employment Standards

Requirements / Qualifications

A TYPING CERTIFICATE IS REQUIRED WITH THIS APPLICATION: 50 NET WORDS PER MINUTE AND MINIMUM 80% ACCURACY. For full information on requirements and conditions, please see special instructions on the job bulletin on our website: www.gusd.net https://www.schooljobs.com/careers/gusd.
No online application process on EDJOIN. To apply: Visit www.gusd.net > https://www.schooljobs.com/careers/gusd.
Recruitment Type: Open Competitive

APPLICATION FILING PERIOD EXTENDED UNTIL 5 PM ON WEDNESDAY, JULY 17, 2024.

Minimum Requirements:
Experience: Two years of recent experience in increasingly responsible and complex clerical work.
Typing Certificate: Ability to type/keyboard input accurately at a speed not less than 50 net words per minute with minimum 80% accuracy.
License or Certificate: Possession of a Standard Red Cross First Aid Certificate within three months of employment.
Desirable: Written and oral proficiency in an additional language.

No online application process on EDJOIN. To apply: Visit www.gusd.net https://www.schooljobs.com/careers/gusd.
Phone inquiries are welcome at (818) 241-3111, Ext. 1378.
Incomplete applications are disqualified. Attached resumes are not accepted in lieu of a completed district application. However, if desired, resumes and other supporting documents may be scanned and attached to supplement a completed application form.
A review of applicants’ experience and qualifications will be conducted. Based on the evaluation, those whose qualifications best meet the current needs of the District will be invited to participate in the next step of the selection process. Qualified candidates will be provided with more details at the appropriate time.
Salary: Salary amounts listed above indicate the first and last steps of the range for the position.
Probationary period: 130 days of paid service.

Comments and Other Information

After an offer of employment, a candidate must submit evidence of freedom from tuberculosis, fingerprint clearance with the Department of Justice and a pre-employment physical exam (district-paid).
Statement of Non-discrimination (Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972 Section 504 of the Rehabilitation Act of 1973): The Board of Education is committed to equal opportunity for all individuals in education. District programs, activities and services shall be free from unlawful discrimination, harassment (including sexual harassment), intimidation, and/or bullying based on actual or perceived sex, race or ethnicity, color, national origin, nationality, religion, age, sexual orientation, sexual preference, ancestry, ethnic group identification, gender, gender expression, gender identity, physical or mental disability, marital or parental status, or on the basis of a person’s association with a person or group with one or more of these actual or perceived characteristics, or sexual harassment in any district service, program and/or activity that receives or benefits from state financial assistance. The Board shall promote programs which ensure that unlawful discriminatory practices are eliminated in all district activities. The District will take steps to assure that the lack of English will not be a barrier to admission and participation in district programs. A copy of the District’s Uniform Complaint Policy is available by calling (818) 241-3111, Ext. 1457. Complaints alleging noncompliance with this policy of nondiscrimination should be directed to the following personnel:
Title IX Coordinator: Dr. Kelly King, 223 N. Jackson St., (818) 241-3111, Ext. 1209, titleix@gusd.net
Section 504 Coordinator: Dr. Narineh Khemichian, 223 North Jackson, (818) 241-3111, Ext. 1500, nkhemichian@gusd.net
Title II/ADA: Dr. Kelly King, 223 N. Jackson St., (818) 241-3111, Ext. 1209, kking@gusd.net

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