Administrator, Purchasing

Industry: Administrative/Clerical

Company: KYOCERA Document Solutions America, Inc.

Overview

When you join Kyocera Document Solutions America, Inc. you are joining an organization that is deeply rooted in the Philosophy of “doing what is right as a human being”. Through this Philosophy, our employees are passionate about providing best in class customer service through efficiency, accountability, and a sense of urgency all while putting knowledge to work to drive change.

In addition, we’re a Great Place to Work… and we really mean it! Kyocera Document Solutions America, Inc. was officially certified a Great Place to Work since 2021. An organization earns this distinction when its employees have expressed their trust in the people they work for, have pride in what they do and enjoy the people they work with.

As a Purchasing Coordinator, you will be responsible for managing the procurement process of goods required by the company. This role involves working with Kyocera’s factories located outside the U.S. and domestic 3rd party suppliers, to ensure timely delivery of materials, and assisting the dedicated Purchasing Specialist. The Purchasing Coordinator will work closely with various departments to understand their needs and provide support to ensure the smooth operation of the supply chain.

The chance to do something meaningful, to challenge yourself, to be a part of change in an industry, to influence change doesn’t come around every day.

Responsibilities

Sourcing and Procurement

+ Plan purchases from Kyocera’s factories located outside the U.S. and domestic 3rd party suppliers (herein after collectively referred to as “supplier”), and place purchase orders.

+ Manage each order from issue of purchase order to merchandise received.

+ Verify invoices from suppliers and process in ERP system (Oracle).

Inventory management

+ Monitor stock levels and replenish inventory by placing appropriate amount of orders at the right time.

+ Track and manage inventory to minimize costs and prevent backorder or overstock situations.

+ Prevent backorders by communicating with related departments and suppliers.

+ Maintain shipping schedule from suppliers.

Vendor management

+ Assist with maintaining relationships with suppliers.

+ Work with suppliers to ensure receipt of a reasonably acceptable ETA.

+ Identify opportunities for lead time reduction.

+ Ensure on-time delivery, by establishing a robust process to track and monitor delivery deadlines, and collaborate closely with suppliers to align on delivery schedules and mitigate delivery delays.

+ Resolve any issues or discrepancies related to orders, deliveries, or payments.

+ Develop contingency plans to address unforeseen supply chain disruptions.

Assistance to Purchasing Specialist

+ Provide administrative and logistical support to the Purchasing Specialist.

+ Assist in the coordination of procurement activities and projects.

+ Help prepare reports, presentations, and documentation.

Documentation and Reporting

+ Ensure accurate and timely submission of standard reports.

Collaboration and Support

+ Communicate daily with various departments in order to dispatch, copy and report information in a timely manner.

+ Work with other departments to understand their purchasing needs and provide support.

+ Assist in the development/revision and implementation of purchasing procedures and documenting them.

Qualifications

Required:

+ Minimum of 5 years’ experience in purchasing, procurement, or related role within a corporate environment.

+ Minimum of 5 years’ experience with purchasing and inventory systems and procedures.

+ Strong communication skills

+ Excellent task and time management skills.

+ Ability to analyze and interpret data to make informed decisions.

+ Detail-oriented with strong problem-solving skills.

+ Advanced experience with Microsoft Excel and Word.

Preferred:

+ Experience within the office product industry.

+ Experience with Oracle.

+ Associates or bachelor’s degree.

+ Bilingual (English & Japanese).

Note

This is a general description of the duties and responsibilities most frequently required of this position. The company may from time-to-time request that the incumbent perform other related tasks and assume reasonable responsibilities that have not been specifically included in this description.

Kyocera Document Solutions America, Inc is a group company of Kyocera Document Solutions Inc., a global leading provider of total document solutions based in Osaka, Japan. The company’s portfolio includes reliable and eco-friendly MFPs and printers, as well as business applications and consultative services which enable customers to optimize and manage their document workflow, reaching new heights of efficiency. With professional expertise and a culture of empathetic partnership, the objective of the company is to help organizations put knowledge to work to drive change. Kyocera is looking for enthusiastic and innovative people to help our customers run their businesses more efficiently and more profitably. We offer a generous benefits package including medical, dental and vision plans, a 401k match, flexible spending, disability and life insurance, plus paid time off and holidays.

KYOCERA Document Solutions America, Inc. is an Equal Opportunity Employer, a VEVRRA Federal Contractor, and complies with all applicable federal, state, and local laws regarding nondiscrimination. Kyocera provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or protected veteran status. Qualified minorities, women, protected veterans and/or individuals with disabilities are encouraged to apply.