Human Resources Administrator

Industry: Clerical

Company: Mutual Trading Company

Who we are:

Established in 1926, Mutual Trading Co., Inc. was originally a small co-op organization for centralized purchasing of basic import foods to service the needs of the early Japanese immigrant society in Southern California. We’ve grown nearly 100 years old now, and command a premiere position among Japanese foodservice suppliers, as well as fill a key role as “Culinary Ambassador” promoting Japanese foods worldwide. Currently, we import, manufacture, and distribute over 7,000 Japanese foods, beverages, restaurant equipment and supplies.

Benefits

All paid Health, Dental, and Vision Insurance for employees and their dependents

Paid holidays, vacation, and sick leave

Life Insurance and 401k Plan with company match.

Location: El Monte, California

Hours: M-F: 8AM – 5PM

Essential Job Functions
• . Performs administrative and clerical support tasks.
• Prepares paperwork needed to create new employee profile and sets up the employee profiles in the HRIS system
• Supports HR team for compliance with federal, state, and local employment laws and regulations, and company policies.
• Establishes and maintains accurate and up-to-date human resource files, records, correspondences, master files, organization charts, reports, and other documentations.
• Updates relevant SOPs and keeps all current.
• Reviews and processes agency and vendors bills in a timely manner.
• Prepares documents for new hires, employee visa applications, employee movement, and benefit enrollment.
• Responds and assists various requests from managers, employees, and others.
• Maintains all logs/records for internal audits and external compliance.
• Rolls out online training and monitors the progress to ensure the completion by the deadline.
• Conducts or assists with record audits and mandatory reports, which may include I-9 audits, EEO-1 filings, payroll audits, and other compliance reviews.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Attends company event as required.
• Performs other duties as assigned.

Physical Requirements
• Ability to sit for extended periods of time
• Ability to type and use the computer for extended periods of time
• Ability to walk, stand, reach, bend, kneel, and lift up to 25 pounds
• Working Conditions

o Noise Level: Moderate noise in the office environment, indoor

Other Requirements
• Business level English required – read/write/speak/listen.
• Business level Chinese or Japanese required – read/write/speak/listen.
• Ability to work independently and as a team.
• Ability to adapt to frequent changes in assignments and workload.
• Bachelor’s degree in business or related fields required.
• 2+ years of HR administrative experiences are required.

Knowledge and Skills
• Excellent verbal and written communication skills and interpersonal skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent organizational skills and attention to detail.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite.

Disclaimers

This position description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other job-related duties as instructed or requested by the department manager or other management as needed, subject to reasonable accommodation and business needs. The information contained herein is subject to change in the Company’s sole discretion, and no part of this document is to be construed as an express or implied contract of employment, nor does it alter the “at-will” employment status with the Company. Requirements are subject to accommodations with ADA, FEHA, and all other applicable federal and state laws. Please report any changes of essential job functions to the Human Resources Department.

Mutual Trading Company, Inc. is an Equal Opportunity Employer.