Project Coordinator

Industry:

Company: MBK Senior Living

Project Coordinator

At MBK Senior Living, we’re committed to putting people first – our residents and team members. Exceeding expectations and enriching lives drives our day-to-day. And it’s all powered by Yoi Shigoto, a Japanese concept that translates to “good, quality work.” It’s more than a mantra. It’s part of our company-wide commitment to build trust, set high standards, and develop potential in ourselves and others!

Whether you’re looking for a flexible, part-time job or the pathway to a lasting career, you’ll find it here at MBK Senior Living-and a whole lot more! When you join the MBK Senior Living team, you’ll enjoy:

-Impacting lives and building lasting relationships

-Executing exceptional signature programs in dining, fitness, wellness, and care

-A supportive community team that encourages personal and professional growth and celebrates your

success

-A fun-filled, energetic environment that’s centered in hospitality and high-quality service

-Competitive salaries

-Professional development, training, and personal coaching through our Mentor, Buddy, and Executive

Director in Training Programs

-Education loan assistance & scholarships

-Financial and legal services

-Team Member discounts

-Health and Wellness resources

Full-time benefits include:

-Rich benefits package including Medical, Dental, Vision and 401k matching up to 4%

-Childcare and eldercare assistance

-Flexible spending accounts

If you’re looking for a place where you can make an impact, find purpose and joy, and receive the training, tools, and support to reach your career goals – look no further, apply today!

Job Description
We are looking to grow our Capital Projects team based at our Home Office of MBK Senior Living in Irvine, CA!

Pay: $26.00 – $31.00/ Hour, Potential for Discretionary Bonus
Hybrid Office Schedule, three days in office, two remote.

Job Summary: The Project Coordinator assist the Job Cost Accountant and Cap Ex Project Managers on work related to capital upgrades and renovations of senior living communities and to support the cap ex asset management team with various accounting and administrative functions, as necessary.

Essential Job Duties:

• Prepare 3-year and 5-year Cap Ex Budgets for each community and update them during the year as needed.
• Each month, issue job cost reports to each community that track capital budgets and committed/uncommitted costs
• Maintain and update project logs for capital projects submitted to the home office from each community.
• Establish new vendors in accordance with vendor set up requirements and maintain preferred vendor list for capital projects and pre-qualify new vendors, if needed.
• Enter cap ex paperwork, contracts/change orders into the Yardi Job Cost module.
• Process invoices using Payscan to ensure vendor payments are in line with committed, contracted costs and cap ex paperwork.
• Assist accounting team process invoices and track funding of each invoice payment in job cost reports.
• Maintain documents on the Intranet regarding cap ex and environmental services
• Ensure purchases are made in accordance with company Cap Ex Policy.
• Secure all new and renewal insurance certificates from pre-approved vendors.
• Secure documents and information required to process invoices from cap ex team, communities, accounting, sales, and marketing and ensure all invoices are correctly cost coded each month.
• Log and track preliminary lien notices, final lien waivers for project close-out.
• Serve as a resource and liaison with the Business Office Manager at each community.
• Assist with time sensitive special payments
• Other related activities as maybe required and deemed necessary by Job Cost Accountant and Supervisor.

Knowledge and Skills:

• Associates Degree in accounting, or related field, or equivalent work experience
• Experience with job cost accounting (or similar job cost tracking software) related to real estate development and/or construction would be highly desired.
• Must be computer literate in all Microsoft Office products and extremely proficient in the use of Microsoft Excel
• Experience in working both independently and in a team-oriented collaborative environment.
• Approaches all encounters with residents, associates, and vendors in a friendly, service-oriented, and professional manner.
• Can collaborate with colleagues and thrive in a team environment.
• Must be punctual and dependable.
• Passion for a job well done.

Physical Demands:

• Must be mobile and able to perform the physical requirements of the job, bending, kneeling, stooping, pushing, pulling and repetitive motion.
• Ability to sit and work at a computer for extended periods of time.
• Able to move intermittently throughout the workday and between divisions.
• Ability to lift/carry up to 30 lbs. and push up to 20lbs. as necessary.

Inspiring people, creating experiences, and supporting goals are just a few ways MBK Senior Living creates a positive work environment. It’s how we support our team members, serve our residents, and achieve our pursuit – to be the senior living provider of choice in each market we serve.

MBK Senior Living has pursued this goal for more than 30 years. Currently, the company owns and operates 35 Independent Living, Assisted Living, and Memory Care services in senior living communities throughout the Western United States. We’re proud to have been ranked among the Top 50 “Best Workplaces in Aging Services” by Fortune magazine and certified as a “Great Place to Work” by the Great Place to Work Institute since 2017.

HIPAA Disclosure:

All Team Members prior to commencing employment and once employed must not be considered an “Excluded Party” as defined by the Medicare and state Medicaid Programs as well as other federal and state government contract programs. If as an associate you learn you are an Excluded Party, you must present your Excluded Party notice letter to your supervisor immediately. An Excluded Party is a person that the federal or state government found not eligible to provide care and services in a Community that receives Medicare or Medicaid funding. In addition, at all times, during your employment, all associates must be in compliance with certain laws and regulations that affect the company, including but not limited to Resident Rights, HIPAA, State licensing regulations, and those laws relating you an associates’ professional license.

MBK is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information, or other protected reason. Our company is committed to providing access, equal opportunity and reasonable accommodation for qualifying individuals in employment, its services, programs, and activities. To request reasonable accommodation, contact talentacquisition@mbk.com.

Regulatory Disclosures for Senior Living Communities with Medicaid Residents: An “Excluded Party” is a person that the federal or state government found not eligible to provide care and services in a facility that receives Medicare or Medicaid funding. If employed at one of our senior living communities that receives Medicare or Medicaid funding, team members must not be considered an “Excluded Party” as defined by the U.S. Department of Health and Human Services, any state Medicaid Programs, and any additional federal and state government contract programs. If, as a team member, you learn that you are an Excluded Party at any time, you must present your Excluded Party notice letter to your supervisor immediately.

Other Regulatory Requirements: If employed at one of our senior living communities, team members must continually comply with certain laws and regulations that impact the company, including, but not limited to, as applicable, state licensing regulations, the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Resident Rights as defined by the U.S. Department of Health and Human Services, and any other federal or state laws relating to team members’ professional licenses.

HIPAA Disclosure:

All Team Members prior to commencing employment and once employed must not be considered an “Excluded Party” as defined by the Medicare and state Medicaid Programs as well as other federal and state government contract programs. If as an associate you learn you are an Excluded Party, you must present your Excluded Party notice letter to your supervisor immediately. An Excluded Party is a person that the federal or state government found not eligible to provide care and services in a Community that receives Medicare or Medicaid funding. In addition, at all times, during your employment, all associates must be in compliance with certain laws and regulations that affect the company, including but not limited to Resident Rights, HIPAA, State licensing regulations, and those laws relating you an associates’ professional license.