Purchasing Coordinator

Industry:

Company: Mutual Trading Company

Who we are:

Established in 1926, Mutual Trading Co., Inc. was originally a small co-op organization for centralized purchasing of basic import foods to service the needs of the early Japanese immigrant society in Southern California. We’ve grown nearly 100 years old now, and command a premiere position among Japanese foodservice suppliers, as well as fill a key role as “Culinary Ambassador” promoting Japanese foods worldwide. Currently, we import, manufacture, and distribute over 7,000 Japanese foods, beverages, restaurant equipment and supplies.

Benefits

All paid Health, Dental, and Vision Insurance for employees and their dependents

Life Insurance and 401k Plan with company match.

Location: Medley, FL

Hours: M-F: 7:30AM – 4:30PM

Essential Job Functions

– Issue purchase orders to suppliers based on inventory stacking levels

– Work with sales team to identify market pricing trends and customer needs

– Work with vendors and suppliers to follow up on orders and requests

– Prepare POS materials such as flyers, sample packs, information sheets, etc.

– Prepare weekly general meeting topics and discussion points; coordinate ; weekly sample tasting events with vendors and sales associates.

– Negotiate offers, pricing, and minimum order quantities (MOQs)with vendors

– Perform data entry duty and paperwork processing as needed

– Process B/L, receipts, and invoices to assure the payment is made on time

– Coordinate with warehouse and vendors to follow up short shipment and back orders; report product discrepancies or damages to vendors in a timely manner for credits

– Check inventory when the numbers are inconsistent with the inventory numbers reported by warehouse

– Coordinate with AP to track invoices to assure the payment was made on time

– Coordinate with AR to assure vendor credits are received in a timely manner

– Set up New Vendors, stock numbers for new items in the system; maintain and update their information in a timely manner

– Attend Company events and functions outside of normal working hours

– Perform other duties as assigned

Physical Requirements
• Ability to sit in an office setting for the majority of the day
• Ability to type for extended periods throughout the day
• Ability to stand, walk, reach, bend, kneel, and lift up to 20 pounds occasionally
• Working Conditions:

o Noise Level: Normal to loud while in the office

Other Requirements
• Business level English Required – Read/write/speak/listen
• Basic level Japanese preferred- Read/write/speak/listen
• Maintain a positive attitude
• Ability to work independently and as a team
• Ability to adapt to frequent changes in assignments and workload
• High School Diploma required. Bachelor’s Degree in business preferred
• 1+ years of relevant experience preferred

Knowledge and Skills
• Basic mathematical knowledge – markups, discounts, combining/converting measurements, counting inventory, etc.
• Problem solving skills
• Advanced Microsoft Office proficiency
• Communication and interpersonal skills
• Exceptional organization and time management skills
• Knowledge of Japanese foods and sakes preferred

Disclaimers

This position description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other job-related duties as instructed or requested by the department manager or other management as needed, subject to reasonable accommodation and business needs. The information contained herein is subject to change in the Company’s sole discretion, and no part of this document is to be construed as an express or implied contract of employment, nor does it alter the “at-will” employment status with the Company. Requirements are subject to accommodations with ADA, FEHA, and all other applicable federal and state laws. Please report any changes of essential job functions to the Human Resources Department.

Mutual Trading Company, Inc. is an Equal Opportunity Employer.