Purchasing Assistant Manager (English/Japanese Bilingual)

Industry: Clerical

Company: Mutual Trading Company

Who we are:

Established in 1926, Mutual Trading Co., Inc. was originally a small co-op organization for centralized purchasing of basic import foods to service the needs of the early Japanese immigrant society in Southern California. We’ve grown nearly 100 years old now, and command a premiere position among Japanese foodservice suppliers, as well as fill a key role as “Culinary Ambassador” promoting Japanese foods worldwide. Currently, we import, manufacture, and distribute over 7,000 Japanese foods, beverages, restaurant equipment and supplies.

We are looking for a bilingual Purchasing Assistant Manager for our coming-son Houston branch in the state of Texas. The position is responsible for overseeing all aspects of purchasing functions and transportation arrangements.

Benefits

All paid Health, Dental, and Vision Insurance for employees and their dependents

Life Insurance and 401k Plan with company match.

Location: Houston, TX

Hours: M-F: 9AM – 6PM

Essential Job Functions
• Issues purchase orders to suppliers based on the designated stock level and lead-time.
• Assists department manager to manage all purchasing department personnel matters and

job performances
• Maintains and analyzes order receiving records from different suppliers, including but not limited to quality and quantities, and determines the best procurement option for the company.
• Evaluates and assures the qualities of received items are consistent with purchase orders
• Ensures product quality by sampling and customer feedback; addresses problems to suppliers and resolves the issues.
• Researches and selects prospective vendors and negotiates prices/contracts.
• Coordinates with purchasing team to build and maintain relationships with suppliers; assures the quality of products, timely delivery, and compliance of contracts are consistently addressed.
• Sets up vendor numbers and item stock numbers in a timely manner.
• Analyzes and forecasts product sales volume and market demands, and creates purchase orders based on sales volume, demands, and inventory level
• Assists department manager to manage all aspects of liquor, refrigerated, frozen, and dry food, non-food purchases, including sourcing, price negotiations, transportation planning, and product development.
• Counts item inventory whenever the numbers are inconsistent to the warehouse inventory records.
• Frequently reviews inventory for discrepancies, large volume outbound orders, slow selling items, and expired items and works with the warehouse for resolutions
• Develops and executes purchasing strategies to support the organization’s business objectives
• Attends Company events and functions outside of normal working hours
• Other duties as required
• Obligation to answer to all upper management as requested

Physical Requirements
• Able to sit and work in an office setting for the majority of the day
• Able to use the computer and type for extended periods
• Able to reach, bend, kneel, and lift up to 40 pounds occasionally
• Working Conditions

• Noise Level: Normal to loud while in the office

Other Requirements
• Business level English required
• Business level Japanese required
• Maintains a positive attitude
• Able to work independently and as a team
• Able to adapt to frequent changes in assignments and workload
• High School Diploma or equivalent required. Bachelor’s Degree in business preferred
• 3+ years of Japanese food purchasing experiences required

Knowledge and Skills
• Demonstrates strong organizational skills and attention to detail
• Possesses basic mathematical knowledge such as markups, discounts, counting inventory, weight and measurement conversions, combining, etc.
• Has strong customer service and problem-solving skills
• Has strong communications and interpersonal skills
• Demonstrates basic Microsoft Office proficiency
• Communications and interpersonal skills
• Knowledge of ERP systems
• Knowledge of Japanese foods/non-food items and kitchen supplies

Disclaimers

This position description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other job-related duties as instructed or requested by the department manager or other management as needed, subject to reasonable accommodation and business needs. The information contained herein is subject to change in the Company’s sole discretion, and no part of this document is to be construed as an express or implied contract of employment, nor does it alter the “at-will” employment status with the Company. Requirements are subject to accommodations with ADA, FEHA, and all other applicable federal and state laws. Please report any changes of essential job functions to the Human Resources Department.

Mutual Trading Company, Inc. is an Equal Opportunity Employer.