Administrative Clerk II

Industry: Community Development

Company: Baldwin Park

Salary : $40,485.51 – $54,254.46 Annually

Location : Baldwin Park, CA

Job Type: Full-Time

Job Number: 2024-1206-035

Department: Community Development

Opening Date: 12/06/2024

Closing Date: 12/23/2024 5:00 PM Pacific

JOB SUMMARY

ADMINISTRATIVE CLERK II

MONTHLY SALARY – $3,373.79 – $4,521.20

4/10 WORK SCHEDULE (MON-THUR, 7:30AM – 6:00PM)

MUST BE AVAILABLE TO ATTEND (ON AN AS NEEDED BASIS) PLANNING COMMISSION MEETINGS: 2ND & 4TH WEDNESDAY OF EACH MONTH, 7:00PM TO CONCLUSION OF MEETING.

PLUS AN EXCELLENT BENEFITS PACKAGE

Future COLA Increases:
Effective June 22, 2025 – 5%
Effective June 21, 2026 – 3%

The examination process will consist of a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire; therefore it is to your advantage to provide as much detailed and relevant work experience. Please note that only applicants who are among the most qualified will be invited to participate further in the selection process.

Interviews are tentatively scheduled for Tuesday, January 7, 2025

THE COMMUNITY DEVELOPMENT DEPARTMENT IS LOOKING FOR A SELF-MOTIVATED, RESPONSIBLE, AND SERVICE ORIENTED INDIVIDUAL TO FILL ONE FULL-TIME POSITION AND TO ESTABLISH AN ELIGIBILITY LIST TO BE USED FOR FUTURE VACANCIES.

THE POSITION
This is a journey level class in the Administrative Clerk series. Positions in this class are normally filled by advancement from the I level, or, when filled from the outside, require prior clerical experience comparable to the I level. Appointment to the II level requires that the employee be performing the full range of duties for the class and meet the qualification standards for the class. An Administrative Clerk II qualification standards for the class. An Administrative Clerk II is expected to perform assigned duties with only occasional instruction or assistance, and work is normally reviewed only on completion. Adequate performance at this level requires the knowledge of City procedures on purchasing, personnel and payroll as well as knowledge of department policies and procedures.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from management, professional, or higher level clerical positions; and functional and technical supervision may also be received from department staff.

ESSENTIAL FUNCTIONS

As defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. This job announcement does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Types a variety of documents including reports, letters, forms, financial reports and other materials from oral direction, rough drafts, forms, copy notes, transcribing machine recordings or other sources.
• Performs a wide variety of clerical work including typing, proofreading, filing, coding, check and recording information on records.
• Sorts and files materials by established categories; looks up information and materials in files; records information, and notes final disposition.
• Operates a computer data terminal to send and receive a wide variety of information.
• Answers telephones; relays messages received and refers complaints; and gives answers to routine questions.
• Assists public at the counter, giving and receiving information and directing to proper department.
• Explains to the public how to complete various forms, applications and licenses, and assists in completing these documents when necessary.
• Compile information and data for statistical and financial reports; maintains a variety of statistical records; checks and tabulates statistical data, and prepares statistical reports.
• Performs record keeping for various funds and expenditures.
• Maintains and processes personnel and payroll records.
• Supports the relationship between the City of Baldwin Park and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.

Knowledge of:

• Organization, procedures and operating details of City department to which assigned.
• Modern office methods, practices and procedures including composition and format of business correspondence.
• Modern office equipment operations, including computer terminals and word processing equipment.
• Office supervisory practices and public relations.

Ability to:

• Understand and carry out oral and written directions.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Interpret and apply administrative and departmental policies, laws and regulations.
• Compile and maintain complex and extensive records and prepare reports.
• Understand and carry out oral and written directions.
• Set up and produce a variety of letters, records, reports and related materials on typewriter, computer terminal and word processor.
• Maintain complex clerical records and to prepare detailed reports from such records.
• Type accurately at a speed of 50 words per minute.
• Establish and maintain and effective working relationship with those contacted
• Supervise, train and evaluate assigned clerical staff as necessary.

MINIMUM QUALIFICATIONS

Experience and Training

Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience

Two years of experience comparable to that of an Administrative Clerk I with the City of Baldwin Park. ()

Training

Equivalent to completion of the twelfth grade, including or supplemented by specialized clerical courses.

SUPPLEMENTAL INFORMATION

Applications must be submitted online. Employment application and supplemental questions must be completed. Resumes will not be accepted in lieu of a City application. Applicants must be specific in describing their qualifications for this position. Failure to state all pertinent may lead to elimination from consideration. Stating “See Resume” is not an acceptable substitution for a completed application. If you submit multiple applications, only the most recent application will be considered. Application materials will be screened in relation to the criteria outlined in the job announcement. Applicants whose qualifications best meet or exceed the requirements and needs of the City, will be invited to participate further in the selection process. Copies of the required certifications must be submitted with the application. Possession of the minimum qualifications does not ensure continuing in the recruitment process. The selection process may include a written examination, a panel interview and other testing processes designated to predict successful job performance. It is the applicant’s responsibility to notify Human Resources of any changes to their contact information.

THE CITY OF BALDWIN PARK IS AN EQUAL OPPORTUNITY EMPLOYER
The City of Baldwin Park is committed to promoting equal employment opportunity to all without regard to political affiliation or opinion, age, race, color, national origin, ancestry, religious creed, marital status, disability, medical condition, gender, pregnancy or pregnancy related condition. Please note: If you require an accommodation during the selection process, please notify the Human Resources Department. The provisions of this bulletin do not constitute an expressed or implied contract for employment. Any provision contained in this bulletin may be modified or revoked without notice.

REASONABLE ACCOMADATION
The City of Baldwin Park is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Individuals with qualified disabilities who need reasonable accommodation during the selection process must specify the accommodations needed, in writing, at the time when the employment application is submitted.

LEGAL RIGHT TO WORK IN THE UNITED STATES
The Immigration Reform and Control Act of 1986 requires all new hire employees to submit verification of the legal right to work in the United States within three (3) business days beginning with the first day of work. The City is legally prohibited from employing anyone who cannot provide such verification or documentation.

PROVISIONS
The provisions of this job announcement do not constitute a contract, expressed or implied, and any provision contained in this job announcement may be modified or revoked without notice.

The successful candidate will be required to undergo a reference / background check and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Baldwin Park utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.

City of Baldwin Park

Karina Rueda, Human Resources/Risk Manager

krueda@baldwinparkca.gov
(626) 960-4011, extension 113

“The City of Baldwin Park is an Equal Opportunity Employer”

SALARY
Starting salary step will depend on qualifications, prior experience and skills.

RETIREMENT- CalPERS

Classic Members

• 2.7% @ 55 formula, single highest year
• $500 Retired Death Benefit
• Military service credit
• 1959 Survivors Benefit Level I EE contributes $0.93 PP
• City contracts with CalPERS to include 1959 Survivors Benefit Level IV
• Pre-Retirement Death Benefits continue after remarriage of survivor
• 2% Annual Cost of Living Allowance

PEPRA Members

• 2% @ 62 formula
• EE pay 50% of normal cost, currently 6.25%
• 3 Year Average Final Compensation
• $500 Retired Death Benefit
• Pre-Retirement Death Benefits continue after remarriage of survivor
• Military Service credit as Public Service
• 1959 Survivors Benefit Level I
• City contracts with CalPERS to include 1959 Survivors Benefit Level IV
• 2% Annual Cost of living allowance

MEDICAL & DENTAL INSURANCE

• CalPERS Medical Plans and HMO and PPO Dental Plans.
• City contributes $1,600 per month.

VISION INSURANCE (Vision Service Plan)

• City contributes up to a maximum premium cost of $34.05 per month.

LIFE INSURANCE (Lincoln Life Insurance)

• City provides $50,000 term life and AD&D insurance.

SHORT TERM/LONG TERM DISABILITY (Lincoln Insurance)

• City pays 100% of premium
• The Short Term Disability Insurance Plan provides benefits commencing on the 31st day of non- work related injury or illness, and employees will be eligible to receive cash benefit of 66.67% of their weekly salary up to $1,871 for up to 22 weeks.
• The Long Term Disability Insurance Plan provides a cash benefit of 66.67% of your monthly salary up to $8,100, starting 180 days after you are out of work and continuing up to age 65 or Social Security Normal Retirement Age (SSNRA), whichever is later

DEFERRED COMPENSATION (457 PLAN)

• Empower Retirement 457 provider
• City Contributes $100.00 per month

FLOATING HOLIDAYS

• 4/10 work schedule
  • Will be credited with ten (10) hours of leave.
• 9/80 work schedule
  • Will be credited with nine (9) hours of leave.
• 5/40 work schedule
  • Two (2) eight (8) hour days of floating leave, for a total of sixteen (16) hours.

HOLIDAY BANK

• City determines how many holidays fall on work day, determined by the assigned work schedule
• Employees credited with an equivalent number of holiday bank
• Employees may accumulate up to a maximum of one hundred (100) hours of holiday bank time.
• Payout of unused hours in excess of 100 will be removed from the employee’s holiday bank hours accrual on January 1 and paid in their straight time hourly rate no later than June 30

SICK LEAVE & INCENTIVE PROGRAM

• Accrue 3.693 hours for each pay period
• Maximum accrual 300 hours, 600 hours or 900 hours
• Excess hours will be removed from the employee’s sick leave hours accrual, calculated at their straight time hourly rate, paid at no less or no more than 75% of the total value paid in December.

VACATION

• 1-5 years, 3.6923 per pay period (accrual =96 hours, max 192)
• 5-10 years, 4.6153 per pay period (accrual=120 hours, max 240)
• 10-15 years, 5.5384 per pay period (accrual =144 hours, max 288)
• 15-20 years, 6.4615 per pay period (accrual= 168 hours, max 336)
• 20 years, 7.3846 per pay period (accrual =192 hours, max 384)

BILINGUAL PAY

• $150.00 per month for Spanish, Mandarin, Cantonese, Chinese, Japanese, Vietnamese, Tagalog, and American Sign Language

TUITION REIMBURSEMENT

• Amount not to exceed $2,000 per fiscal year

01

Completion of the following supplemental questionnaire is REQUIRED. The information you provide will be evaluated to determine your eligibility to participate in the next phase of the recruitment process. Please be detailed and include all information requested. Comments such as “see resume” or “see application” are not valid responses. All submitted information is subject to verification at any time during the recruitment and selection process. Falsification of any information or failure to complete this questionnaire as instructed may result in disqualification. I understand and will abide by the above information and instructions (Please type your full name.)

02

Do you possess two years of general clerical experience?

• Yes
• No

03

If you answered “Yes” to the previous question please briefly list related work experience by including the following: 1. Employer Name 2. Position Title 3. Employment Dates 4. Work Hours/Week 5. Job Functions / Areas of Responsibility. If you answered “No” please type N/A.

04

Do you possess a High School Diploma or GED?

• Yes
• No

05

Please list specialized clerical courses you have completed. If none, please type N/A.

06

Are you available to attend (on an as needed basis) Planning Commission Meetings: 2nd & 4th Wednesday of each month, 7:00PM to conclusion of meeting?

• Yes
• No

Required Question