Human Resources Information System (HRIS) Assistant – Based in Irvine

Location Type: On-site

Industry: Human Resources, HRIS

Company: MARUKAI CORPORATION

Description

Primary Work Location: Irvine, CA

Training Location: Gardena, CA ( The first two weeks only)

Marukai is seeking a motivated and detail-oriented HRIS Assistant to join our team in Irvine location for a 90-day temporary role, with the possibility of transitioning to a permanent position based on performance.
Employment Type:Fulltime ( 3 month Temporary)FLSA Status:Non- exemptWork Type:On-siteWork Schedule:8:30AM-5:00PM, M-F
Summary of the Position:

This role is focused on assisting with new hire onboarding and employee data management within our HRIS system (KRONOS). The position is based in Irvine, but training will take place at our Gardena office for the first two weeks, requiring attendance at least three days a week.

Job Responsibilities:

• Facilitate new hire onboarding process, including guiding new hires through the KRONOS system.
• Enter and manage employee information in the HRIS database.
• Support HR team in maintaining accurate and up-to-date employee records.
• Ensure that all new hires complete necessary documentation and processes in a timely manner.
• Maintain employee personnel records to ensure they are current and accurate.
• Audit transactions in HR Systems on a regular basis to review data accuracy and compliance.
• Assist with the support of all aspects of Human Resources as it relates to data requests, including but not limited to data availability, feasibility of requests, ad-hoc reports, and technical support.
• Perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
• Adhere to organizational and department-specific confidentiality, policies, and standards
• Assist with other HR administrative tasks as needed.

Training Details:

• The first two weeks of employment will include training at our Gardena office, with attendance required at least three days per week.
• Basic operation knowledge with our current HR system
• Regular store employee on-boarding process
• On-boarding issues and solutions

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Requirements

Requirements:

• Previous experience in HR or HRIS systems preferred.
• Familiarity with KRONOS or similar systems is a plus.
• Strong attention to detail and organizational skills.
• Ability to work independently and in a team-oriented environment.
• Excellent communication skills. English and Japanese bilingual preferred but not required.
• California Employee on-boarding and termination process experience, and basic knowledge of E-verify are required.
• Excellent organizational, analytical, and problem-solving skills with strong attention to detail and experience analyzing large, complex datasets.
• Integrity and the ability to manage confidential information with a high level of discretion
• Excellent time management skills with a proven ability to meet deadlines
• Proficient in Microsoft Office suite, especially World, Excel, and Outlook.
• Must be punctual.

Language Ability:

• Speak, Read and Write English fluently is must
• Japanese or Spanish bilingual skill will be plus

Work Environment:

• Indoor (Artificial Lighting; Air Conditioned)
• Outdoor (Store parking area, and/or travel between stores)
• Noise Level is moderate

Physical Demands:

Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical DemandsLift/Carry:StandO (Occasionally)10 lbs. or less F (Frequently) WalkO (Occasionally)11-20 lbs.O (Occasionally)SitC (Constantly)21-50 lbs.O (Occasionally)Handling/FingeringO (Occasionally)11-20 lbs.N (Not Applicable)Reaching OutwardF (Frequently) 11-20 lbs.N (Not Applicable)Reach Above ShoulderO (Occasionally)Push/Pull: ClimbN (Not Applicable)12 lbs. or lessF (Frequently)CrawlN (Not Applicable)13 – 25 lbs. O (Occasionally)Squat or KneelO (Occasionally)11-20 lbs.O (Occasionally)BendO (Occasionally)11-20 lbs.N (Not Applicable)
N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0-2.5+ hrs./day)

F (Frequently) Occupation requires this activity from 33% – 66% of the time (2.5 – 5.5+ hrs./day).

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs./day)

Other Physical Requirements:

• Vision (Near, Distance, Color, Peripheral, Depth Perception)
• Sense of Sound (Hear oral communication and buzzers/alarms)