Administrative and Operations Assistant, Puerto Rico (must reside in Dorado, PR area)

Industry: Executive/Founder

Company: Partnerco

Who Are We?

Partner.Co is a global health and wellness company that partners with independent Brand Partners to help people achieve a body, business, and lifestyle they love. Through a process we call Partnership Marketing, we provide Brand Partners with everything they need to build their business, including high-demand products in the wellness, fitness, skincare, and personal care spaces, plus logistics, operations, marketing, and more. Our Brand Partners build their business by referring people to the suite of Partner.Co products are rewarded with money, travel, recognition, and fun events.

Our Culture

Partner.Co is headquartered in Puerto Rico, with our Innovation Center in Lehi, Utah, and offices worldwide. Our global presence allows our corporate staff to work with different cultures as we collaborate and grow as one high-performing, energetic team. We cultivate a collaborative culture where we work hard together and have fun while we do it! No matter your role, your impact is noted, and all ideas are encouraged.

We’re passionate about health! As an employee, you can join our Employee Transformation Group, where you can gain guidance, support and free products for your personal wellness goals, and, of course, friends to cheer for you along the way!

About the role

The Administrative and Operations Assistant in Puerto Rico plays a vital role in supporting the Chief Executive Officer and Chief Brand Partner Officer by providing high-level administrative and operational assistance. This includes supporting human resources, corporate operations, finance and accounting, and marketing and events. The responsibilities involve reviewing and approving purchase orders, support in maintaining HRIS platform for accurate employee records, assist in generating reports for decision-making, updating internal communication platforms, assisting with the distribution of corporate communications, organizing employee training programs, and supporting media relations efforts for organization programs and events for the company and its Brand Partners.

What you’ll do

• Provide high-level administrative support to the Chief Executive Officer (CEO) and Chief Brand Partner Officer (CBO).
• Review and approve all purchase orders to ensure accuracy and alignment with demand planning and cashflow implications.
  Support with maintaining HRIS platform, Rippling and other tools to ensure accurate employee records.
• Assist in generating reports and dashboards to support decision-making and compliance requirements.
• Coordinate benefits administration to ensure accuracy and timely processing.
• Identify opportunities for process improvements and participate in project management initiatives.
• Monitor and update internal employee communication platforms.
• Coordinate employee training and development programs.
• Assist in the creation of event strategies, themes, and animations for marketing events.
• Support media relations efforts related to organization programs and events. Make and manage data reports.
• Other duties as assigned.

Qualifications

• Bachelor’s degree or equivalent in Business Administration, Human Resources, Marketing, or related field.
• 2-3 years of prior professional experience in project management, operations, or HR-related field.
• Experience in the direct selling industry is preferred.
• Ability to thrive in a fast-paced and changing environment.
• Excellent project, priorities, and time management skills.
• Experience with HRIS platforms and internal company systems.
• Excellent communication and interpersonal skills.
• Experienced in operating ERP systems, with a preference for Oracle system experience.
• Proficient in Microsoft Office.
• Familiarity with logistics operations and business processes, possessing process management skills.
• Demonstrates logical thinking ability, strong understanding, communication, coordination, implementation, and problem-solving skills.
• Excellent time management skills and the ability to handle multiple tasks simultaneously.
• Proficient in data processing, analysis, and written expression.
• Exhibits professionalism and upholds professional ethics.
• Fluency in written and verbal English language, required. Fluency in any or all the following additional languages: Chinese, Mandarin, Japanese, Spanish, and French, highly desired.

Work Arrangements

• Hybrid/Flex Work:
• • Flexibility to transition between in-office and remote work as needed, based on company policies and team requirements. (see below for more detail)
  • • Office-based Work:
    • • Ability to work in an office environment, including extended periods of sitting, typing, and computer use.
      • Mobility within the office to attend meetings, collaborate with colleagues, and access relevant documents or resources.
    • Remote Work:
    • • Adequate home office setup, including a quiet and distraction-free workspace, ergonomic chair, and high-speed internet access.
      • Ability to work effectively from a remote location, ensuring a professional and organized environment conducive to focused work.
      • Familiarity with remote communication tools (e.g., video conferencing, collaboration platforms) to engage in virtual meetings and discussions.