ADMINISTRATIVE ASSISTANT (English/Japanese) – Chandler, AZ

Industry: Admin – Clerical

Company: MURATA MACHINERY USA INC

Job Details

Job Location
Chandler – Chandler, AZ

Position Type
Full Time

Education Level
High School

Travel Percentage
Up to 25%

Job Category
Admin – Clerical

Description

SUMMARY

Provides general administrative support and coordination primarily to Clean Factory Automation (CFA) Division Members as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

– Serve as Japanese-English Interpreter to assist Japanese Associates with housing, banking, transportation, etc.

– Maintain office and equipment upkeep, ordering and maintaining office supplies.

– Make travel arrangements for CFA staff and Murata Machinery Ltd. (MML) business visitors including engineers/technicians working at customer sites.

– Negotiate special discounts and maintain agreements with local hotels.

– Act as liaison for Arizona Office for incoming phone calls, visitors, vendors, etc.

– Provide support for driving MML visitors between airport, office, hotel, etc.

– Set up and reserve meeting spaces, convention spaces and vendor services for events.

– Prepare and retrieve parcel shipping/receiving for AZ Office daily.

– Support coordination of delivery and pick up of installation materials stored in the Chandler warehouse

– Support resolution of customs clearance delays for incoming shipments from Japan relating to CFA projects.

– Serve as general administrative liaison between US and Japan for communication and coordination.

– File, organize and update data such as needed for office/project support.

– Create/update reports and enter data into various MML/MMUSA programs and files.

– Serve as a back-up for other area Administrative Assistants

– Support employee onboarding processes, including but not limited to badge training, HR, IT and safety training coordination.

– Create portal site ID and password set up, documentation, and requests to MML.

– Support portal site administration such as locked passwords and VPN issues.

– Support site badge processing for CFA team members.

– Assist with the set-up, coordination, and rental furniture for installation member’s apartment(s).

Qualifications

EDUCATION and/or EXPERIENCE

High School Diploma or GED required, minimum of two years of experience in administrative and/or office support is required.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

LANGUAGE SKILLS

Bilingual skills English/Japanese are required. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and document administrative procedures. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to translate business, technical, and safety documents between English and Japanese print clearly and correctly.

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

OTHER SKILLS AND ABILITIES

Knowledge and experience with personal computers, business phone systems, and copier/fax machines. Proficient in Microsoft Office Word, Excel, PowerPoint, Outlook. Excellent communication skills required.

TRAVEL

Must be willing and able to travel up to 10% mainly domestic. Excellent driving skills and clean driving record are required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl, and smell. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to fumes or airborne particles and toxic or caustic chemicals, vibration, or electric shock. The noise level in the work environment is usually low.

EOE, including disability/veterans.