Administrator – Executive Support

Industry:

Company: Toyota Motor Sales, U.S.A., Inc.

Overview

Who we are

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world’s most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We’re looking for diverse, talented team members who want to Dream. Do. Grow. with us.

To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time.

Who we’re looking for

Toyota’s TMNA Manufacturing Operations is looking for a passionate and highly motivated Executive Assistant.

The Executive Assistant will provide administrative support directly to the Executive(s) exercising confidentiality, tact, and diplomacy. The Executive Assistant will also partner with the management team in daily business operations and project coordination, while handling sensitive and confidential information in a professional and proactive manner.

What you’ll be doing

• Support Manufacturing Executives and managers, both American and Japanese staff, located in Georgetown office
• Handle all administrative tasks, including mail, catering for meetings, conference room scheduling, and maintenance of office supplies
• Manage the Executives’ calendar and travel
• Plan and coordinate numerous, complex meetings and virtual meetings, especially with the executives
• Manage & administer expense reporting, P-Card reporting, and invoice processing in a timely manner, ensuring correctness
• Skillfully navigate competing deadlines and independently leverage alternative resources to achieve optimal operational excellence
• Distribute electronic announcements, information, reports, and other documentation on behalf of the business
• Manage or coordinate small projects providing cost-effective solutions
• Support Japanese – English verbal and document translation

What you bring

• Administrative experience including customer service / correspondence and handling of incoming calls
• Proven recent executive administrative support experience for a large company with operations in the US and overseas especially Japan
• Experience with executive travel arrangements (domestic and international) and calendar management
• Fluency in Japanese and English and familiarity with Japanese business terminology
• Possess the ability to be flexible and learn the work patterns of executive teams
• Associate technical degree (or higher), or equivalent experience
• Proficient with Microsoft Office Suite (Excel, Power-Point, Word, Outlook).

What you may bring

• Associate’s degree (or higher), or equivalent experience
• 1+ years of Toyota administrative or other experience.

What We’ll Bring

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:

• A work environment built on teamwork, flexibility and respect
• Professional growth and development programs to help advance your career, as well as tuition reimbursement.
• Team Member Vehicle Purchase Discount
• Toyota Team Member Lease Vehicle Program (if applicable)
• Comprehensive health care and wellness plans for your entire family
• Flextime and virtual work options (if applicable)
• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute.
• Paid holidays and paid time off.
• Referral services related to prenatal services, adoption, childcare, schools and more
• Tax Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA)

Belonging at Toyota

Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. Respect for all is our North Star. Toyota is proud to have 10+ different Business Partnering Groups across 100 different North American chapter locations that support team members’ efforts to dream, do and grow without questioning that they belong. As a company that has been one of DiversityInc’s Top 50 Companies for Diversity and a member of The Billion Dollar Roundtable supporting minority and woman-owned suppliers for over 10 years, we are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business.

Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

Have a question, need assistance with your application or do you require any special accommodations? Please send an email to talent.acquisition@toyota.com.