Bilingual Executive Assistant, Japan Staff

Industry:

Company: Toyota Motor Sales, U.S.A., Inc.

Overview

Who we are

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world’s most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We’re looking for diverse, talented team members who want to Dream. Do. Grow. with us.

To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time.

Who we’re looking for

Toyota’s Accounting & Finance Department is looking for a passionate and highly motivated Bilingual Executive Assistant, Japan Staff.

The primary responsibility of this role is to support Japanese executives by providing administrative assistance.

Reporting to the Group Vice President, Accounting & Finance Japan Staff, the person in this role will support the department’s objective to provide guidance for business decision-making with financial analytics.

This position is based in at our North American headquarters in Plano, Texas. The selected candidate will be expected to reside within commutable distance of this location. Relocation assistance isn’t available for this position.

What you’ll be doing

• Providing dependable and proactive administrative support to executives, including but not limited to actively staying informed of the department’s needs, projects, issues, meetings, people, correspondence, etc.
• Scheduling meetings and conferences, including:
  • Coordination of schedules and logistics
  • Travel arrangements
  • Venue selection and negotiation
  • Material preparation
  • Communications
• Expense reports.
• Coping with Japanese and American business protocols.

What you bring

• Written and verbal fluency in both English and Japanese.
• Executive assistant/administrative assistant experience (experience supporting executives highly preferred).
• Knowledge and understanding of characteristics and protocols in Japanese and American business culture.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Teams, Outlook).
• Excellent communication skills.
• Strong organization skills and detail oriented.

Added bonus if you have

• Japanese expatriate support experience.
• Pre-1st class or above in Japanese Secretarial Proficiency Test.
• Certified Bilingual Secretary (CBS).
• Pre-1st class or above in English Proficiency Test (for Japanese Native).
• Pre-1st class or above in Japanese Proficiency Test (for English Native).

What We’ll Bring

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:

• A work environment built on teamwork, flexibility and respect
• Professional growth and development programs to help advance your career, as well as tuition reimbursement
• Team Member Vehicle Purchase Discount
• Toyota Team Member Lease Vehicle Program (if applicable)
• Comprehensive health care and wellness plans for your entire family
• Flextime and virtual work options (if applicable)
• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute
• Paid holidays and paid time off
• Referral services related to prenatal services, adoption, childcare, schools and more
• Tax Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA)

Belonging at Toyota

Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. Respect for all is our North Star. Toyota is proud to have 10+ different Business Partnering Groups across 100 different North American chapter locations that support team members’ efforts to dream, do and grow without questioning that they belong. As a company that has been one of DiversityInc’s Top 50 Companies for Diversity and a member of The Billion Dollar Roundtable supporting minority and woman-owned suppliers for over 10 years, we are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business.

Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

Have a question, need assistance with your application or do you require any special accommodations? Please send an email to talent.acquisition@toyota.com.