Executive Assistant Representative (Manager) – Japan

Industry:

Company: Pharmaceutical Research and Manufacturers of America

Overview

Pharmaceutical Research and Manufacturers of America (PhRMA) is seeking an Executive Assistant Representative (Manager) for the International Advocacy team to support its international efforts.

This position is located in PhRMA’s Tokyo, Japan office.

The Assistant Representative (Manager) will:

• Assist with project management, communication, and coordination of advocacy strategies.

More specifically:

Management:

• Supervise Administrative and Accounting staff member and temporary staff.
• Coordinate allocation of temporary staff to permanent staff.
• Make office management decisions based on using budget resources most effectively.

JBEC Committees:

• Support JBEC and all committees.
• Manage JBEC bimonthly meetings and strategy session.
• Manage and oversee “PhRMA Days” activities.
• Coordinate JBEC schedule.
• Coordinate JBEC-JSC activities.

PhRMA Japan Representative:

• Act as personal assistant to Japan Representative.
• Take maximum personal initiative in decisions regarding Japan Representative’s schedule and program.
• Follow-up closely on all requests.
• The successful candidate will be expected to develop detailed knowledge on areas assigned to him/her and will be assigned miscellaneous tasks related to PhRMA Japan’s day-to-day work, responding to requests received from PhRMA DC, member companies and others, etc.
• Perform other duties as assigned.

Key Success Factors
PhRMA seeks a proactive, solutions-oriented, strategic-thinking individual who is passionate about contributing to the healthcare challenges we face today. Key success factors for this role include a strong sense of team and collaborative focus as well as the ability to work independently. The preferred candidate will have a background in drug development, regulatory affairs, and advocacy expertise, along with a strategic mindset, and be an organized, detail-oriented self-starter with excellent communication skills and the ability to convey complex content in an audience-appropriate and compelling manner.

Demonstrated consensus building among internal and external stakeholders, decision-making, and interpersonal skills are essential. This is a highly visible, fast-paced position that is both internally and externally facing. Accordingly, the successful candidate should be adaptable, able to reprioritize and shift gears quickly, comfortable in a high-pressure environment, and be politically savvy, diplomatic, and responsive.

Professional Experience / Requirements

• 2+ years of experience minimum (5+ years preferred).
• Adaptable/flexible and comfortable working in a high-paced international environment.
• Excellent verbal and written communication skills.
• Good at garnering consensus.
• Proactive, well-organized, creative thinker, and team player.
• Knowledge of the pharmaceutical industry or health care experience and government relations is desirable.
• Fluency in Japanese and English is essential.

Potential Salary

• Salary is commensurate with experience and other compensable factors.

Who we are
The Pharmaceutical Research and Manufacturers of America (PhRMA) represents the country’s leading innovative biopharmaceutical research companies, which are laser focused on developing innovative medicines that transform lives and create a healthier world. Together, we are fighting for solutions to ensure patients can access and afford medicines that prevent, treat and cure disease. Over the last decade, PhRMA member companies have invested more than $800 billion in the search for new treatments and cures, and they support nearly five million jobs in the United States.

Connect with PhRMA
For information on how innovative medicines save lives, please visit:
www.PhRMA.org
www.Innovation.org
www.MAT.org
www.Facebook.com/PhRMA
www.Twitter.com/PhRMA

What we offer

We are committed to the growth and development of our team members and offer many learning opportunities including an integrated onboarding program, best-in-class leadership programming, tuition reimbursement at both the undergraduate and graduate levels, industry on-site and off-site training, and other management/professional development programs. Corporate social responsibility is also important to us at PhRMA. Our team members participate in community service activities, fundraising drives, and charitable athletic events.

We are committed to supporting our family of professionals at PhRMA and strive to create programs that help our team members manage the challenges of balancing a fast-paced career with their personal goals.

Equal Opportunity Employer

PhRMA provides equal employment opportunities to all applicants without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, genetic information, disability, matriculation, political affiliation or veteran status in accordance with applicable federal, state and local laws governing nondiscrimination in employment.

The job description contains an overview of the activities and duties for this role. Responsibilities may change and new ones may be assigned at any time.

To apply, you may send a resume and salary requirements to kkuroda@signium.co.jp