HR Operations Assistant Manager

Industry:

Company: Toyota Tsusho Systems

Founded in 2011, Toyota Tsusho Systems US, Inc. (TTS-US) is a Toyota group company, that develops IT solutions wherever global businesses operate. Transforming into a technology and mobility company, TTS-US with it’s 8 TTS affiliates worldwide is establishing a secure and resilient Toyota global value chain. The creative capacity to forge such limitless business opportunities is one of the strengths of Toyota Tsusho Systems.

Summary: This position is responsible for the overall HR operations, including benefit administration, on/off boarding, payroll, employee relations, and visa administration for the company.

Essential Functions:

• Maintain a high level management of all areas of HR and handle various HR operations while handling employee relations and projects.
• Administrate employee benefits programs including, but not limited to: health insurance, FSA, 401K, COBRA, disability, LOA, STD-LTD, Worker’s Compensation, service award, vacation – sick and other company benefits.
• Analyze, prepare, and process accurate payroll with applicable knowledge of various deductions (pre/post tax), local, state, and federal tax requirements, and gross-up calculations for expatriate payroll through ADP.
• Act to ensure compliance with FLSA & I-9 and other applicable statutes and regulations related to HR.
• Act to ensure all applicable withholdings including income taxes, deductions and to ensure all reports – records such as W2 & 941 be accurate.
• Analyzes and provides advice to supervisors and managers on methods and approaches to resolve employee work problems; as directed, conducts employee counseling and disciplinary procedures including termination
• Collect, compile and check data and assist to prepare immigration documents including visa petition.
• Train employees to ensure adequate coverage during absences and to comply with requirements and to improve company employees’ performance.
• Carry out management responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include rewarding and disciplining employees; addressing complaints and resolving problems.
• Manage offboarding, including exit letters, payments, and exit interviews.
• Explore and exploit opportunities for cost savings and maximizing efficiency and control.
• Maximize productivity and efficiency through document management and assist in developing new policies and procedures.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Native level Japanese required, business level English
• 4-8 years of experience in a Human Resources professional role.
• Strong knowledge of HR systems and databases.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to prioritize and delegate tasks in a fast paced environment.