Saturday Administrative Assistant

Location Type: Not Specified

Industry:

Company: Kennedy International School

The opportunity

Kennedy International School provides a bilingual, well-rounded education for its students from preschool through 12th grade. We pride ourselves on the strength of our faculty, the diversity of our student body, and our cultural richness. Through our individualized approach to instruction thanks to our small student-teacher ratio, students are encouraged to leverage their personal strengths and passions as they develop their language and academic knowledge.

We are looking for two Administrative Assistants to the Japanese School Manager to join our team. One of the Administrative Assistants will be at our Lower School Campus and another at our Upper School Campus.

The Administrative Assistant provides a welcoming, competent presence at the front desk of the upper school campus, interfacing with students, parents and guardians, teachers and staff, and visitors.

This position is a part-time staff position with work hours on Saturdays from 8am – 4:00pm.

Ideally this role will join the orientation on Saturday, February 22nd.

Responsibilities

Front desk support

• Serve as the initial point of contact for all visitors of the Upper School campus on Saturdays
• Monitor incoming and outgoing traffic with a keen eye for potential issues in order to protect the well-being of students, staff, and the sanctity of the educational environment
• Create a positive and welcoming environment to our students, families, and guests by ensuring reception spaces are tidy, welcoming, and informative
• Evaluate situations that involve other staff, students, parents, visitors, etc. for the purpose of taking appropriate action and/or directing to appropriate personnel for resolutions

Student support

• Coordinate the efficient and safe movement of students during arrival and dismissal, including processing of late arrivals and communication surrounding dismissal or transportation changes
• Aid in entrance and hallway management of students during school session

Administrative responsibilities

• Respond to phone inquiries from a wide variety of internal and external parties for the purpose of providing information, facilitating communication among department and/or providing direction as may be required
• Support Japanese School Manager with administrative functions to make sure the Upper School operations are running smoothly
• Contribute to the school’s seamless operation by maintaining open and proactive communication with faculty, staff, and visitors as well as families
• Provide general office support including coordinating schoolwide communications and notices, clerical and administrative duties.

Requirements

• Two years of administrative, customer service, operations, or relevant work experience in a school preferred
• A strong work ethic and preparation, organization, multitasking, flexibility, and solutions-oriented skills required
• Excellent verbal, written, and interpersonal communication skills required
• At ease with and communicates well with middle school and high school students
• A demonstrated capacity for collaboration, consistency and reliability, and calm composure under pressure
• Demonstrates high levels of professionalism and ability to handle sensitive and confidential material with poise
• Possess a growth mindset and an innate joy in serving families and students
• Proficiency in Google Workspace, MS Office, email, online calendar applications, and data entry
• Ability to learn new applications and software as needed
• Bachelor’s degree preferred

Benefits

The pay rate for this position is $25 per hour.