Office Management Administrator

Location Type: Not Specified

 

JAE ELECTRONICS, INC.

JOB DESCRIPTION

JOB TITLE: Office Management Administrator DEPARTMENT: HR/Office Management

REPORTS TO: Supervisor, HR & Office Mgmt. SUPERVISES: N/A

POSITION TYPE: Non-Exempt

GENERAL POSITION SUMMARY:

The Office Management Administrator is responsible for ensuring the efficient operation of the office by managing daily administrative tasks, supporting staff and leadership, coordinating office activities, and maintaining organized systems and processes. This role requires strong communication and organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will contribute to a positive and professional workplace experience for both internal teams and external visitors.

MAJOR ACCOUNTABILITIES:

1. Assist the Director and Supervisor of HR & Office Management.
2. Collect and input information from multiple sources as required by HQ Japan.
3. Serve as the primary interface for requests from JAE Japan.
4. Assist with planning and coordinating company events.
5. Manage ordering and maintaining office supplies.
6. Assist with travel and event planning as needed.
7. Support and assist visitors from JAE Japan and other locations.
8. Assist with office building management, including communication with Irvine Co. and external vendors regarding repairs and maintenance.
9. Serve as the Risk & Safety Coordinator support, managing the company’s safety program across offices.

DUTIES AND RESPONSIBILITIES & PERCENT

Primary: Managing daily administrative tasks 30

• Office supply management
• Building management

Assist with HR/OM side per request by Director and Supervisor 20

General assistance to President, Expats, with HQ 20

Special projects – i.e. company events 10

Risk & Safety – program management 10

Other assistance duties as necessary 10

CORE COMPETENCIES

1. Administrative and organizational skills
2. PC skills for spreadsheets, word processing and presentations
3. A very high level of professionalism
4. Bilingual skills Japanese/English

QUALIFICATION REQUIREMENTS:

Education: Bachelor’s Degree, Bilingual (Japanese / English) highly preferred, but not required.

Experience: Minimum 3 years related experience

Other: Computer proficiency required (Excel, Word, PowerPoint).

BUSINESS TRAVEL:

This position requires slight traveling around the office for supplies as necessary.