Bilingual Sr. Administrative Specialist in Washington DC

Job Type: Location Type: Not Specified

 

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.

Summary:

• Provide direct, superior-level secretarial support to Washington DC representative office managements. Maintain manager’s calendar – arrange meetings, conferences, and schedule appointments. Receive and greet incoming visitors and direct them to the proper individual.
• Organizes files and offices, arranges travel and hotel reservations, completes all accounting forms for reimbursements, maintains membership and pays dues in various organizations, sets up business and professional lunches, dinners, entertainments, ordering business cards, office supplies, flowers, gifts to customers, process “Gift and Entertainment” procedures, screens incoming phones and communicates with customers.
• Prepare administrative reporting to NY and Head Office including, budget, record keeping, compliance report, third party maintenance, tax filing.
• Support Audit by Internal Audit and Regulators.
• Assist Head Office executives’ business trips to DC. Support MUFG events and Japanese community events held in DC, including IMF week MUFG reception and new year festival by Japan Commerce Association of Washington DC.
• Maintain good relationship with stakeholders at assistant level including US officials, Japanese Embassy/ officials, US/Japanese organizations, and corporate clients.

Major Responsibilities:

• Provide direct, superior-level secretarial support to DC representative office managements. Maintain manager’s calendar.
• Arranges travel and hotel reservations, completes all accounting forms for reimbursements, maintains membership, subscription, donation and pays dues in various organizations.
• Order business cards, office supplies, flowers, gifts to customers, process “Gift and Entertainment” procedures
• Set up business and professional lunches, dinners, entertainments.
• Maintain inventory and submit report regarding Property Tax.
• Support Audit by Internal Audit and Regulators.
• Prepare ID and building access for new employees in DC office.
• Prepare administrative reporting to NY and Head Office including, budget, record keeping, compliance report, third party maintenance.
• Support MUFG events and Japanese community events held in DC, including IMF week MUFG reception.
• Support management’s role as Japan Commerce Association of Washington DC Board member, including new year festival administration.
• Assist Head Office executives’ business trips to DC including hotel and car service reservations.
• Organizes files and offices and maintain DC office’s procedures/manuals.
• Create and maintain Ld-2 list.
• Familiarize with enterprise policies and procedures and be involved with risk related tasks, such as business continuity planning, records management and issue/incident management.
• Be familiar with administrative tasks within the team to improve workplace effectiveness and efficiency.
• Escalate issues that require management’s attention to mitigate execution risks.
• Performs other duties as assigned by management

Qualifications:

• Bilingual English /Japanese business level required.
• 5-10 years of business experience and minimum 3 years of administrative assistant experience in large corporation required
• Must be able to multi-task and work independently under time pressure
• Team Player with excellent written and verbal communication skills, strong organizational skills and attention to details
• Excellent Computer skill (Word, Excel, and Power Point), analytical skill and data management skills
• Bachelor’s degree preferred.

The typical base pay range for this role is between $73K – $115K depending on job-related knowledge, skills, experience and location. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, and paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below.

MUFG Benefits Summary

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws (including (i) the San Francisco Fair Chance Ordinance, (ii) the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, (iii) the Los Angeles County Fair Chance Ordinance, and (iv) the California Fair Chance Act) to the extent that (a) an applicant is not subject to a statutory disqualification pursuant to Section 3(a)(39) of the Securities and Exchange Act of 1934 or Section 8a(2) or 8a(3) of the Commodity Exchange Act, and (b) they do not conflict with the background screening requirements of the Financial Industry Regulatory Authority (FINRA) and the National Futures Association (NFA). The major responsibilities listed above are the material job duties of this role for which the Company reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of conditional offer of employment, if any.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.

We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual’s associates or relatives that is protected under applicable federal, state, or local law.