HR Operations Analyst

Job Type: Location Type: On-site

 

Woven by Toyota is the mobility technology subsidiary of Toyota Motor Corporation. Our mission is to deliver safe, intelligent, human-centered mobility for all. Through our Arene mobility software platform, safety-first automated driving technology and Toyota Woven City – our test course for advanced mobility – we’re bringing greater freedom, safety and happiness to people and society.

Our unique global culture weaves modern Silicon Valley innovation and time-tested Japanese quality craftsmanship. We leverage these complementary strengths to amplify the capabilities of drivers, foster happiness, and elevate well-being.

TEAM

Human Resources supports and engages our global workforce by delivering employee-centered experiences and programs. Human Resources is part of Woven by Toyota’s Global Operations team which consists of Finance & Accounting, IT, Legal & IP, Corporate Real Estate & Workplace Operations, and Communications & Public Affairs Functions.

WHO ARE WE LOOKING FOR?

HR is looking for an Operations Analyst to support the day-to-day operations of core HR programs and processes. You will join a globally distributed HR team that values communications, accountability, and integrity. You will be responsible for supporting employee onboarding and offboarding activities, handling employee support cases, updating HR systems, and participating in high-touch events throughout the employee lifecycle. If you are a highly motivated HR professional with a passion for using technology to enable positive employee services, we want to hear from you!

RESPONSIBILITIES

• Support employee onboarding and offboarding programs, engaging directly with new hires, organizing employee orientations, and tracking onboarding tasks progress. Conduct employment eligibility and verification activities.
• Provide operational support across existing HR systems and software, including HRIS, onboarding/offboarding, case management, payroll, benefits administration, intranet and employee self-service portals.
• Update and maintain employee data and execute workflows in our HRIS including hire events, job changes, terminations, and other HR administration support.
• Collaborate with cross-functional team members to complete deliverables and resolve issues ensuring the smooth operation of HR systems.
• Maintain a consistent, high quality employee experience while prioritizing data accuracy and confidentiality in all your activities.
• Document internal process, user guides, and training materials in support of consistent HR service delivery.
• Assist with ad hoc, quarterly, and annual reporting; ensuring accuracy and timely completion of request and/or audits. Support compliance activities as mandated by legal and statutory reporting requirements.
• Proactively identify issues and continuously improve our HR operations. Support design and implementation of new HR programs and processes.

MINIMUM QUALIFICATIONS

• 3+ years of experience in a role using HR systems and supporting HR programs.
• Experience with HR systems such as Workday, SAP SuccessFactors, or Oracle HCM.
• Highly organized, with strong attention to detail and a customer-service mindset.
• Experience engaging with internal and external stakeholders (outside the company).
• Ability to operate effectively in a dynamic, fast-paced, and results-oriented environment, while remaining flexible and adaptable to changing situations.
• Strong interpersonal skills with the ability to build strong professional relationships, building trust quickly with candidates, new hires, and various levels of management.
• Excellent verbal and written communication skills required, with a strong ability to communicate clearly with all types of users across time zones and languages.
• Familiar with modern workplace tools (e.g. Google Workspace, Slack) and excited about learning new ones.

WHAT WE OFFER

We are committed to creating a modern work environment that supports our employees and their loved ones. We offer many options of the best programs to allow you to do your most meaningful work and to help you shape the future of mobility.
• Excellent health, wellness, dental and vision coverage
• A rewarding 401k program
• Flexible vacation policy
• Family planning and care benefits

Our Commitment
• We are an equal opportunity employer and value diversity.
• Any information we receive from you will be used only in the hiring and onboarding process. Please see our privacy notice for more details.