Department Administrator

Job Type: Location Type: On-site

 

Job Title: CW Department Admin

Job Description

We are seeking a Department Assistant who can take on additional responsibilities beyond traditional administrative duties. This role will support both internal operations and legal coordination efforts, including managing litigation inquiries, technical report management, and SharePoint administration.

Responsibilities

• Assist with litigation inquiries, manage litigation hold materials, and correspond with legal teams to resolve requests.
• Confirm closure requirements for Technical Reports and resolve related issues.
• Serve as the owner of the department’s SharePoint site, supporting the transition from the S-drive and ensuring proper document management.
• Assign eVA tasks to relevant design teams within CDPF.
• Arrange and coordinate meetings, and support executives and visitors with business travel arrangements.
• Facilitate new hire onboarding and manage office supplies, general facility support, and business card orders.
• Oversee the Purchase Order process, including change orders, requisitions, updates, closures, expenditure reconciliation, and vendor invoicing.
• Prepare and submit monthly accruals and reclassifications.
• Track and report on budget and manpower, including entering estimates in T&P and using T-Dash for GM manpower tracking.
• Maintain organizational and seating charts, including WISP updates.
• Handle mail management and occasional shipping/receiving of packages.
• Maintain the department’s evacuation list and participate in department-wide initiatives.

Essential Skills

• Minimum of 4 years of experience in general office or departmental support roles.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent verbal, written, and interpersonal communication skills.
• Strong customer service mindset.
• Proven ability to work well in a team environment.
• Flexible and adaptable, with the ability to manage multiple projects.
• Self-motivated and detail-oriented, with a proactive approach to problem-solving.

Additional Skills & Qualifications

• Bilingual (Japanese-English) preferred for effective communication with global teams.
• Knowledge of SAP and similar systems is a plus.
• Advanced knowledge of SharePoint is highly desirable.
• Strong understanding of N-SMS and SMS-BR systems.

Work Environment

The work environment offers exposure to cutting-edge automotive design and cross-cultural collaboration. This role involves frequent interaction with global teams in a multicultural setting. The company promotes a supportive and empowering culture, emphasizing a healthy work-life balance, continuous improvement, and teamwork. Flexibility during peak times is expected, but a commitment to employee well-being is prioritized. The role provides hands-on experience with tools like SAP and SharePoint, valuable in many industries. The company is renowned for its stability, competitive benefits, and respect for employees.

Pay and Benefits

The pay range for this position is $24.00 – $29.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Saline,MI.

Application Deadline

This position is anticipated to close on Jul 14, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.