Sr. HR Specialist

• Job Details
• Job Title: Sr. HR Specialist
• Client: Japanese Company
• Working Location: New York NY, 10022
• Working style: Hybrid
• Salary: 65K-90K(DOE)
• Benefit: Full Benefit (Insurance, PTO, 401K)
• Working Hours: Business Hours
• Language: English and Japanese
• Key Responsibilities:
Hiring
• Recruit, interview and complete process for new hires.
• Manage recruitment for professional and administrative openings, including creating recruiting and interviewing strategy, writing/revising job descriptions, managing staffing agencies, conducting screening interviews, composing offer letters, and monitoring selection process.
• Handle background checks.
• Obtain working or trainee VISA with immigration lawyer if required.

Payroll
• Prepare payroll data, arrange payroll processing including overtime calculation under federal and state law.
• Handle payroll deductions for health insurance, 401k, commuting benefits; submit payroll data to CPA for gross-up and transfer to ADP.
• Respond to unemployment claims to DOL.
• Manage employee changes (new hires, promotions, terminations, staffing changes).

Employee Benefits
401k:
• Manage 401K program, contributions tied to payroll data, IRS compliance, annual review.

Health Insurance:
• Maintain and update employee information with providers.

Labor Law Compliance
• Ensure compliance with federal, state, and local labor, employment, and benefits laws.
• Maintain classification compliance (exempt, non-exempt, wage & hour).
• Handle FMLA, PFL, ACA accommodation requests, disability claims.
• Maintain Employee Handbook.
• Create/distribute communications, reports, and presentations.

Performance Review & Strategic Compensation
• Prepare, schedule, and conduct annual performance & salary reviews.
• Participate in upgrading HR systems to align performance with organizational goals.

HR Administration
• Conduct orientations, maintain HR data, handle employment verifications, assist with international transfers, conduct exit interviews, track compliance training.

Reporting
• Reports to VP, Corporate Planning & Operations, CFO, COO, or others designated by CEO.
• Required Qualifications & Skills:
• Bachelor’s degree (HR preferred).
• 5+ years as HR Specialist or similar.
• Desire to learn and grow within