International Programs Advisor

Location Type: Not Specified

 

ABOUT WILLAMETTE UNIVERSITY:

Willamette University, founded in 1842, is a nationally-renowned private university enrolling 2800 students across five colleges. Our historic campus, adjacent to the Oregon State Capitol, hosts a distinguished undergraduate liberal arts college in Salem, Oregon. Our downtown Portland campus is home to the Pacific Northwest College of Art (PNCA). We offer a wide range of professional graduate programs, including Oregon’s top-ranked MBA program, the Northwest’s oldest law school, as well as MA/MFA programs at PNCA and master’s degrees in data science and computer science.

Willamette University provides a high-value and comprehensive benefits package to eligible employees. Our Benefits Summary includes options for health, dental, life insurance, retirement, substantial paid time off, tuition and more. If you need assistance applying for a job or have any questions on recruitment at Willamette, please contact our HR Department, hr@willamette.edu or call us at 503-370-6210.

Position Summary

Willamette University seeks an International Programs Advisor to manage study abroad and international student/scholar advising. This role, based primarily at the Pacific Northwest College of Art (PNCA) in Portland with occasional work on the Salem campus, is full-time and requires in-office presence. The advisor will lead programming, outreach, marketing, and ensure insurance compliance. This position requires Designated School Official (DSO) and Alternate Responsible Officer (ARO) functionality within SEVIS.

ESSENTIAL DUTIES

• Primary contact for the Office of International Education (OIE) at PNCA but works with students at all levels on all campuses.
• Advise students on semester and summer study abroad, including ISEP programs.
• Administer Willamette’s global programs, managing a portfolio of study abroad options, including but not limited to art-focused programs. This includes advising students and supporting faculty-led programs.
• Responsible for DSO (F-1) and ARO (J-1) functions in SEVIS, but will also be working with students of other visa statuses.
• Lead coordination between admissions and OIE for I-20 creation for incoming degree-seeking students and supports DS-2019 creation for short-term exchange students.
• Provide comprehensive services to inbound and outbound students, including:
  • Communicating with prospective and admitted students.
  • Conducting student orientations and organizing social/educational programs.
  • Facilitating cultural exchange opportunities.
  • Offering ongoing support for immigration or visa related needs (e.g., social security, travel signatures, visas to study abroad, etc.).
  • Working with academic advising professionals to help with credit planning and transfer
• Conduct marketing and outreach for study abroad via fairs, seminars, website, and presentations.
• Manage applications, student records, and credit transfers for study abroad.
• Oversee the international student/scholar insurance program, liaising with the wellness center.
• Assist with the .25 credit study abroad course.
• Maintain relationships with USCIS, SEVP, DOS, SSA, and the IRS, and advise international individuals on visa procedures and compliance.
• Facilitate the PNCA-Portland Japanese Garden relationship and the joint visiting artist program, including J-1 visiting scholar work.
• Provide secondary supervision to OIE student workers at the PNCA office.
• Coordinate schedules for visitors from partner institutions.
• Undertake national and international travel.
• Other duties as assigned.

MINIMUM QUALIFICATIONS

• Bachelor’s degree required.
• US Citizen or Lawful Permanent Resident (for DSO/ARO authorization in SEVIS).
• Minimum of one semester of study, work, or living abroad experience required.
• Proficiency in at least one foreign language.
• Familiarity with art and design disciplines, as a creator, educator, or student.
• Ability to travel domestically and internationally.
• Excellent interpersonal and intercultural communication skills.
• Strong organizational and problem-solving abilities.
• Ability to work independently and collaboratively.
• Willingness to work non-traditional hours when necessary.

Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license or certification.

Preferred Qualifications

• Experience in an International Education office and with the art community, as an artist, designer, maker, or in an arts/design educational setting.
• Experience with web management, Terra Dotta, and SEVIS.
• Knowledge of F-1 and/or J-1 immigration regulations and international admissions experience.
• Proficiency in a language taught at Willamette University (Spanish, French, Russian, Japanese, German, or Chinese).
• Familiarity working with faculty or educational stakeholders.
• Experience in complex program design and project management.

Typical Work Schedule

Monday – Friday, 8 am – 5 pm. Some evening and weekend hours will be expected.

Salary: $53,000 – $54,000

You will need to upload the following documents as part of your application materials in the “My Experience” section labeled Resume:

• Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis (optional based on department/ position)
• Current Resume

Applications should be received by August 20, 2025 for full consideration.

Incomplete applications will not be considered.

Typical work schedule

WILLAMETTE UNIVERSITY VALUES DIVERSITY:

Employment at Willamette University means being part of a community that values education and its impact on the world and is friendly, supportive, and increasingly diverse. Believing that diversity contributes to academic excellence and to rich and rewarding communities, Willamette is committed to recruiting and retaining candidates who bring to campus varied experiences, perspectives, and backgrounds.

BACKGROUND CHECK REQUIREMENT:
All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.

REASONABLE ACCOMMODATIONS STATEMENT:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

INSTRUCTIONS FOR APPLICANTS:

Please read the following carefully before beginning the online application process. To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments — listed at the bottom of the page — must be submitted for each individual job post that you are interested in applying. Once you submit your application you will not be able to edit your application.