Field Office Administrator

Job Type: Location Type: Not Specified

 

OBAYASHI CORPORATION is seeking a qualified candidate with experience in heavy civil construction projects and office administration. The Field Office Administrator serves as the project administrator for the project and the office manager for the local site office. The position reports to the Project Manager and is responsible for field office management, accounting administration, and other administrative tasks as necessary. This is a full-time, immediate position based at our office in Manchester, NH.

ROLE & RESPONSIBILITIES:

• Oversees day-to-day operations of the field office
• Maintain office organization, equipment, and supplies.
• Manage the onboarding of subcontractors and vendors
• Manage and coordinate the onboarding of non-union employees
• Ensure all site visitors are adequately trained, have the required PPE, and are escorted to access the project site.
• Respond to inquiries and direct to appropriate jobsite personnel, as needed.
• Assist with setting up project meetings.
• Source vendors for the field office.
• Manage office accounts, including deliveries and vehicle registration
• Review, approve, and process purchase orders and invoices
• Maintain office standards and ensure compliance with office procedures
• Coordinate maintenance, supply, and cleaning subcontractors for the project owner and the construction manager’s office facilities.
• Assist with preparing and transferring payroll / Heavy Job data as required. Training will be provided.
• Coordinate data for minority inclusion reporting and EEO reporting to the relevant state or federal agencies as required by project contracts.
• Manage input and output for the project document control system for the project team.
• Process and ensure accuracy of incoming A/P invoices for subcontractors and vendors.
• Assist the North American Civil Group (NACG) and the project management team with monthly project pay applications and subcontractor billings.
• Assist the North American Regional Headquarters (NARHQ) accounting team with monitoring subcontractor billings, lien releases, and insurance certificates through FlashTrac software.
• The responsibilities of this position include, but are not limited to, those listed above, and other duties may be assigned.

EDUCATION & WORK EXPERIENCE:

• 1-2 years of office administration experience. Construction industry experience is preferred.
• Experience with job-level A/P processing is preferred.
• Experience in recruiting and supporting craft workers is preferred, including familiarity with workforce planning and coordination in construction or related industries.
• Relevant IT systems experience.

SKILLS

• Excellent organizational and time management skills.
• Effective problem-solving skills.
• Proficiency in MS Office (MS Excel, MS Word, and MS Outlook).
• Ability to learn and use relevant ERP (Vista Viewpoint) and/or project management applications.
• Strong oral and written communication skills.
• Good interpersonal skills and the ability to work well in a team environment.

OTHER:

• This position will be immediately assigned full-time to a job site in Manchester, NH.
• Reliable transportation to and from work.

BENEFITS:

Obayashi Offers Competitive Market Salaries and Benefits Packages including:

• Medical PPO Plan
• Dental DPO Plan
• Vision Insurance
• Health Savings Account
• Flexible Spending Account
• Dependent Care
• Paid Holidays
• Paid Time Off
• Paid Sick Leave
• Employee Assistance Program
• Life Insurance & Disability Insurance
• 401K Matching

Employee benefits are 100% covered by Obayashi and family coverage is covered at 80%

About Obayashi

Obayashi Corporation has delivered quality solutions to infrastructure challenges across the globe for more than 130 years. Founded in 1892, Obayashi is the largest Japanese Contractor and the fourth-largest International Contractor conducting business in the United States. Obayashi has been operating and completing projects in the United States since 1979. Obayashi provides a full range of general contractor services in both public works and private sectors including: office buildings, residences, tunnels, highways, rail systems, bridges, artificial islands, airports and nuclear power plants. Other services include urban planning and architecture, real estate and property development, environmental, and waste services. The North American Operations consolidated revenue is over $3 billion in the United States and Canada.

Equal Opportunity Employer

Obayashi Corporation is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available persons in every job. Company policy prohibits unlawful discrimination based on race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. The Company is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Company operations and prohibits unlawful discrimination by any employee of the Company, including supervisors and coworkers.

To comply with applicable laws ensuring equal employment opportunities to qualified individuals with a disability, the Company will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant or an employee unless undue hardship would result. If you need accommodation to complete the application process, please contact the Human Resources Department by either visiting Obayashi Corporation at 950 Tower Lane, Ste 800, Foster City, CA 94404 or call (650) 952-4910.

Equal Opportunity Employer, including disabled and veterans.