Contracts Coordinator

Job Type: Location Type: Not Specified

 

Job Type

Part-time

Description

At SENKO, innovation drives everything we do. Across our divisions-Optical Communication, Automotive & Industrial, and Emerging Technologies-we are pushing the boundaries of technology to create solutions that power the world’s most advanced systems.

Our dynamic and collaborative environment fosters creativity, growth, and impact. Whether you’re passionate about next-generation optical networks, automotive and industrial applications, or cutting-edge emerging technologies, there’s a place for you at SENKO.

The Contracts Coordinator will support the organization’s contract management processes by ensuring timely intake, preparation, routing, execution, and archival of agreements. This role requires strong attention to detail, organizational skills, and the ability to collaborate across multiple teams to maintain compliance and operational efficiency.

Come and join us on this exciting journey!

Duties and Responsibilities include the following. Other duties may be assigned.

• Receive and log incoming contract requests.
• Prepare contracts from templates, including NDAs, licenses and property agreements.
• Review, and/or route contracts for internal review, and approval.
• Respond to internal inquiries regarding contract terms, obligations and processes.
• Confirm signatory authority and manage signature processes.
• Ensure timely execution of agreements.
• Archive executed agreements and maintain a centralized repository.
• Maintain version control for contract templates.
• Monitor contract expirations, renewals, and obligations.
• Maintain dashboards to track contract status and key milestones.
• Manage licensing workflows including intake, routing, signature, and repository updates.
• Track technology transfer deliverables, destruction confirmations, and renewal timelines.
• Collaborate with Product Management, Engineering, and IT teams for access provisioning to external sites.
• Track intellectual property (IP) maintenance events impacting licensed assets and notify stakeholder
• Assist in developing and implementing contract policies, templates and best practice

PM19

Requirements

Skills:

• Oral & Written Communication
• Interpersonal Communication
• Multi-tasking
• Organization
• Time Management
• Customer Service (Internal/External)
• Detail oriented
• Accurate Data Entry
• Professionalism

Qualifications:

• Bachelor’s degree in business administration, legal studies, or related field required
• 2+ years of experience in contract administration or document management required
• Some experience working in/with Legal department is highly preferred
• Strong organizational, interpersonal and time-management skills.
• Proficiency in Microsoft Office Suite and Contract365 or similar contract management tool.
• Ability to handle sensitive information with confidentiality
• Strong understanding of contract law principles and risk management preferred
• Ability to read and draft in Spanish, Chinese or Japanese language helpful but not required

Benefits:

• 401K
• Employee Assistance Program
• Discretionary Bonus
• LinkedIn Learning
• Sick Time

EEO Statement:

SENKO Advanced Components, Inc. is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, religious creed, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law (such as cancer), reproductive health decision making, genetic information , or any other characteristic protected by applicable federal, state, or local laws and ordinances. SENKO Advanced Components, Inc.’s management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.

The Company will endeavor to make a reasonable accommodation of an otherwise qualified applicant or employee related to an individual’s: physical or mental disability; sincerely held religious beliefs and practices; needs as a victim of domestic violence, sex offenses, or stalking; needs related to pregnancy, childbirth, or related medical conditions; and/or any other reason required by applicable law, unless doing so would impose an undue hardship upon the Company’s business operations. Any applicant or employee who needs an accommodation to perform the essential functions of the job should contact the Head of Human Resources to request such an accommodation. The individual should specify what accommodation is needed to perform the job and submit supporting documentation explaining the basis for the requested accommodation, to the extent permitted and in accordance with applicable law. The Company will review and analyze the request, including engaging in an interactive process with the employee or applicant, to identify if such an accommodation can be made. The Company will evaluate requested accommodations, and as appropriate identify other possible accommodations, if any. The individual will be notified of the Company’s decision within a reasonable period. The Company treats all medical information submitted as part of the accommodation process in a confidential manner.

Any employees with questions or concerns about equal employment opportunities in the workplace are encouraged to bring these issues to the attention of the Head of Human Resources. The Company will not allow any form of retaliation against individuals who raise issues of equal employment opportunity. If employees feel they have been subjected to any such retaliation, they should contact the Head of Human Resources. To ensure our workplace is free of artificial barriers, violation of this policy including any improper retaliatory conduct will lead to discipline, up to and including discharge. All employees must cooperate with all investigations conducted pursuant to this policy.