HQ Accounts Payable Associate

Job Type: Location Type: On-site

 

Description

Job Responsibilities:
• Efficiently and accurately processing large volumes of invoices daily.
• Perform payment reconciliation.
• Gathering and preparing AP related reports.
• Prepare journal entries.
• Perform GL reconciliation.
• Proactively communicate with vendors and other departments.
• Assisting monthly, quarterly, and yearly book closing.
• Research and suggest solutions when encountering issues.
• Maintain vendor records.
• Recommending Accounting Best Practices, support the Accounting Manager in equipping decision-makers with the financial data needed to solve business problems.
• Other assigned tasks.

Requirements

Requirements:
• Degree in Accounting or an accountant related certificate which demonstrates competencies and skills in accounting theory, U.S. GAAP, and the professional accounting code of conduct.
• Prior experience in AP operation.
• Take initiative in solving problems rather than waiting for direction.
• Ability to adapt and learn new processes and operations quickly.
• Fluent in English.
• Exceptional verbal and interpersonal communication skills.
• Strong sense of responsibility and able to take constructive criticisms.
• Excellent organizational, analytical, and problem-solving skills with strong attention to detail.
• Integrity and the ability to manage confidential information with a high level of discretion.
• Excellent time management skills with a proven ability to meet deadlines.
• Intermediate proficient in Microsoft Office suite, especially World, Excel, and Outlook.
• Must be punctual.

Certificates & Licenses:
• California State Driver’s License

Language Ability:
• Speak, Read and Write Japanese is a plus

Work Environment:
• Indoor (Artificial Lighting; Air Conditioned)
• Outdoor (Store parking area, and/or travel between stores)
• Noise Level is moderate

Physical Demands:

Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

Lift/Carry:

Stand

O (Occasionally)

10 lbs. or less

F (Frequently)

Walk

O (Occasionally)

11-20 lbs.

O (Occasionally)

Sit

C (Constantly)

21-50 lbs.

O (Occasionally)

Handling/Fingering

O (Occasionally)

11-20 lbs.

N (Not Applicable)

Reaching Outward

F (Frequently)

11-20 lbs.

N (Not Applicable)

Reach Above Shoulder

O (Occasionally)

Push/Pull:

Climb

N (Not Applicable)

12 lbs. or less

F (Frequently)

Crawl

N (Not Applicable)

13 – 25 lbs.

O (Occasionally)

Squat or Kneel

O (Occasionally)

11-20 lbs.

O (Occasionally)

Bend

O (Occasionally)

11-20 lbs.

N (Not Applicable)

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0-2.5+ hrs./day)

F (Frequently) Occupation requires this activity from 33% – 66% of the time (2.5 – 5.5+ hrs./day).

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs./day)

Other Physical Requirements:
• Vision (Near, Distance, Color, Peripheral, Depth Perception)
• Sense of Sound (Hear oral communication and buzzers/alarms)