Employee Engagement Specialist

Job Type: Location Type: On-site

 

Hybrid Work Model

#LI-hybrid

Job Summary:

The Employee Engagement Specialist is responsible for fostering a vibrant and cohesive workplace culture by planning impactful internal events and creating engaging communication strategies.

Your responsibilities will include coordinating the onboarding process, supporting training efforts, planning employee events, and contributing to various engagement programs. Under the supervision of the Employee Engagement, L&D Manager you will be a steward of a positive workplace culture. Your efforts will help ensure that all employees feel recognized, supported, and connected to the company’s mission and values.

Key Duties and Responsibilities:

• Internal Event Coordination: Lead the planning, coordination, and execution of internal events such as team-building activities, holiday parties, milestone celebrations, product launches, and themed office events to enhance employee connection and morale.
• Internal Communication Management: Take the lead on creating, managing, and distributing engaging and consistent content on platforms such as the company intranet, email announcements, and digital signage.
• Onboarding: Coordinate pre-start communication, new hire orientation, welcome gift packs, serve as a company ambassador and point of contact for the first 30 days of the employee journey.
• Perks Management: Support the management of employee perks, including company recognition platform, sports tickets, game codes, and annual gifting.
• Employee Feedback and Engagement Initiatives: Support Engagement manager in gathering employee feedback on culture and engagement programs through surveys or direct input, and use data-driven insights to implement improvements that resonate with employees.
• Cross-Department Collaboration: Partner with cross-functional teams to brainstorm and plan ideas for internal events and initiatives, ensuring alignment with organizational goals and employee needs.
• Swag and Branded Materials: Support the selection and ordering of employee swag, manage distribution and inventory of branded gifts as part of recognition initiatives or special events.
• Budget and Expense Management: Manage annual event budget, source and negotiate with outside vendors, and maintain detailed expense reports for the department, ensuring accurate tracking, compliance, and responsible budget use. Work with Legal team to complete vendor contracts.
• Social Impact and Corporate Giving: Assist with management of company donations to our social impact partners, including in-kind donations, monetary contributions, and volunteer opportunities.
• Working in-office: is an essential function of this position. This requirement of face-to-face interaction is in place to ensure effective supervision, collaboration, and teamwork. In-office attendance is required for the following reasons:
  • For effective supervision of employees and our work product, which includes ensuring all employees have necessary oversight of their work and access to supervisory assistance, which includes meetings to review work product, deadlines, and status.
  • To foster communication and collaboration among team members, which includes the following: allowing for spontaneous brainstorming sessions and exchanges of ideas, quick access to team members to enable collaborative problem-solving, and stronger cohesion among co-workers and within teams.
  • To enhance the sharing of information necessary to effective job performance and product creation.
  • To enhance understanding of our stakeholders’ work and business needs, facilitate a more seamless and organic workflow, and ultimately increase efficiency and successful outcomes.

Qualifications and Skills:

• Minimum 3 years of relevant experience in employee engagement and/or event planning
• Willingness and ability to travel to multiple office locations or event sites to support on-site logistics and engagement efforts within the LA/OC area
• Excellent verbal and written English communication and interpersonal skills
• Positive, flexible attitude and ability to interact with people of all levels within and outside the company with friendly and professional demeanor
• Strong proficiency in MS Word, Excel, Outlook, and PowerPoint and familiarity with Adobe/AdobeSign as well as DocuSign platforms
• Ability to organize, prioritize multiple tasks and work in a changing environment with minimal supervision
• Japanese language proficiency a plus
• Familiarity with Canva a plus
• Hybrid schedule, 3 days in office