Executive Administrative Assistant

Location Type: Remote: open to residents of specific US states

 

What Makes a Honda, is Who makes a Honda
Honda has a clear vision for the future, and it’s a joyful one. We are looking for individuals with the skills, courage, persistence, and dreams that will help us reach our future-focused goals. At our core is innovation. Honda is constantly innovating and developing solutions to drive our business with record success. We strive to be a company that serves as a source of “power” that supports people around the world who are trying to do things based on their own initiative and that helps people expand their own potential. To this end, Honda strives to realize “the joy and freedom of mobility” by developing new technologies and an innovative approach to achieve a “zero environmental footprint.”

We are looking for qualified individuals with diverse backgrounds, experiences, continuous improvement values, and a strong work ethic to join our team.

If your goals and values align with Honda’s, we want you to join our team to Bring the Future!

Job Purpose

The Executive Assistant position supports multiple Assistant Vice Presidents with administrative duties such as managing and maintaining daily calendars, meeting planning, expenses and travel plans. Also, communicates between associates, vendors, customers and works with dealers to set up meetings and other requirements. This position supports multiple different divisions and departments within the Auto Sales Business Unit including Honda Auto Sales, Acura Auto Sales, Sales & Logistics Planning and Auto Sales Planning divisions, and the Marketing Business Unit.

Key Accountabilities

Executive & Administrative Support

• Manage and maintain complex executive calendars, coordinate meetings, conferences, and events
• Arrange domestic/international travel, prepare detailed travel packets, and process expense reports
• Prepare correspondence, presentations, meeting materials, agendas, and reports
• Serve as liaison between executives and associates, dealers, customers, vendors, and external partners
• Handle confidential and sensitive information with discretion and sound judgment
• Support Japanese staff and cross-cultural coordination as required

Office, Division & Zone Operations

• Provide general administrative and clerical support (phones, correspondence, records management, filing)
• Coordinate office operations, onboarding support, system access, and equipment requests
• Oversee or support other administrative associates; provide guidance and training as necessary
• Ensure compliance with record retention, documentation, and internal policies

Financial, Budget & Systems Support

• Process accounts payable, requisitions, SAP transactions, cost center administration, and credit card reconciliations
• Track, monitor, and reconcile departmental, divisional, or zone budgets; prepare budget reports
• Ensure timely invoicing and payment processing

Reporting, Data Analysis & Projects

• Compile, analyze, and distribute daily, weekly, and monthly business and sales reports
• Utilize internal systems and Microsoft Office tools to support data analysis and executive decision-making
• Lead or support special projects, divisional initiatives, national programs, meetings, and events
• Anticipate operational issues and proactively recommend solutions

Qualifications, Experience, and Skills

• Associate or bachelor’s degree preferred, or equivalent combination of education and experience
• 2 – 5 years of progressive administrative or executive assistant experience supporting senior leadership

Other Job-Specific Skills

• Exceptional organizational, time management, and prioritization skills
• Strong verbal and written communication skills
• High level of professionalism, discretion, and judgment
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook; experience with SAP and internal reporting systems preferred
• Ability to work independently, manage competing priorities, and meet deadlines
• Strong interpersonal skills with ability to build effective relationships at all organizational levels

What differentiates Honda and make us an employer of choice?

Total Rewards:

• Competitive Base Salary (pay will be based on several variables that include, but not limited to geographic location, work experience, etc.)
• Paid Overtime
• Regional Bonus (when applicable)
• Industry-leading Benefit Plans (Medical, Dental, Vision, Rx)
• Paid time off, including vacation, holidays, shutdown
• Company Paid Short-Term and Long-Term Disability
• 401K Plan with company match + additional contribution

Career Growth:

• Advancement Opportunities
• Career Mobility
• Education Reimbursement for Continued Learning
• Training and Development Programs

Additional Offerings:

• Tuition Assistance & Student Loan Repayment
• Lifestyle Account
• Childcare Reimbursement Account
• Elder Care Support
• Wellbeing Program
• Community Service and Engagement Programs
• Product Programs

Honda is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other protected factor.