Administrative & Accounting Department

Location Type: On-site

 

Description

Position Overview

The Accounting Department plays a key role in maintaining the financial integrity and accuracy of the store’s operations. Team members are responsible for managing daily accounting tasks, monitoring store expenses, processing vendor invoices, and supporting overall financial reporting to ensure compliance with company policies and timelines.
Key Responsibilities

1. Accounts Payable & Receivable

• Process, verify, and reconcile vendor invoices and statements.
• Ensure accurate GL coding and timely submission of invoices to Headquarters.
• Monitor pending payments, resolve discrepancies, and communicate with vendors regarding billing issues.
• Record daily deposits, sales, and cash receipts in coordination with the Admin and Front End teams.

2. Daily & Monthly Store Accounting

• Maintain accurate records of store sales, petty cash, and bank deposits.
• Verify daily cash reports and investigate discrepancies.
• Prepare and submit monthly expense reports and journal entries as required.
• Assist with month-end closing and financial reports for management review.

3. Financial Monitoring & Control

• Track and review department budgets and ensure proper allocation of expenses.
• Support audits by preparing required documentation and reports.
• Identify cost-saving opportunities and help streamline accounting processes.

4. Collaboration & Communication

• Work closely with Department Leaders, Store Managers, and Headquarters Accounting.
• Provide guidance on expense tracking, purchase order accuracy, and company accounting procedures.
• Support internal communication between store departments regarding vendor billing, credit memos, and returns.

5. Administrative Support

• Maintain organized filing systems (digital and paper) for invoices, receipts, and reports.
• Prepare financial summaries and data analysis for management when needed.
• Handle confidential information with discretion and accuracy.

Qualifications

• Associate or Bachelor’s Degree in Accounting, Finance, or related field (preferred).
• Minimum 1-2 years of experience in accounting, bookkeeping, or administrative support (retail or grocery experience preferred).
• Strong knowledge of Excel and basic accounting software (QuickBooks, SAP, or similar).
• Excellent attention to detail, organization, and time management skills.
• Bilingual (English/Japanese or English/Spanish) is a plus.

Work Environment

• Fast-paced grocery retail environment.
• Regular interaction with store departments, vendors, and corporate staff.
• May require occasional weekend or early-morning work to meet reporting deadlines.

Cross-Training & Departmental Flexibility
To support operational excellence and employee development, this role includes cross-training and collaboration across departments. Team members may be assigned tasks outside their primary area

Requirements

Education & Experience

• High school diploma or equivalent required; Associate or Bachelor’s degree in Accounting, Business, or Finance preferred.
• 1-2 years of experience in accounting, bookkeeping, or administrative support – preferably in a retail or grocery environment.
• Experience with accounts payable (A/P), accounts receivable (A/R), invoice processing, and reconciliations.
• Familiarity with inventory control and vendor billing systems is highly desirable.

Technical Skills

• Proficiency in Microsoft Excel (formulas, pivot tables, VLOOKUP, conditional formatting).
• Knowledge of accounting software or ERP systems (QuickBooks, SAP, or equivalent).
• Strong understanding of general ledger coding, expense categorization, and financial documentation.
• Ability to operate office equipment (scanner, copier, fax, printer) and manage digital filing systems.

Core Competencies

• Attention to detail: Accuracy and consistency in all financial entries and reports.
• Organization: Ability to manage multiple invoices, vendor statements, and reports under tight deadlines.
• Communication: Clear and professional communication with vendors, department leaders, and HQ Accounting.
• Confidentiality: Handle sensitive financial and employee information with discretion.
• Problem-solving: Investigate discrepancies, resolve billing issues, and suggest process improvements.
• Teamwork: Work collaboratively with the Admin, Front-End, and Store Management teams.

Language Skills

• Fluency in English required.
• Bilingual ability (English-Spanish or English-Japanese) preferred to support diverse vendors and staff.

Physical & Schedule Requirements

• Ability to sit or stand for extended periods and work with computer systems daily.
• Comfortable working in an office located inside a retail store with occasional interaction on the sales floor.
• Availability to work early mornings, weekends, or holidays during month-end closing or audit periods.

Marukai is an Equal Opportunity Employer and participates in E Verify.

Marukai is very aware of the COVID-19 pandemic and practices the highest and safest levels of precautions to keep associates safe with sanitizing practices, social distancing, personal protective equipment, and safety screening in adherence with the Health Department, CDC, State, Local, and Federal laws.

All Candidates must be able to work evening shifts, weekdays, weekends, and holidays.