Administrative and Fiscal Support Specialist (Casual Hire

Job Type: Location Type: Not Specified

 

Location : Honolulu, HI
Job Type: Part-Time Temporary
Job Number: 2026-00172
Department: University of Hawai’i at Manoa – College of Social Sciences – Dean’s Office
Opening Date: 01/30/2026
Closing Date: 2/2/2026 11:59 PM Hawaii
Position Number:: Pending
Description
**** Applicants seeking short-term or part-time work with the University of Hawaii may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.
Working Title: Admin & Fiscal Support Spec

Hiring Unit: C OF SOC SCI, SOC SCI DEANS OFF, STUDENT ACADEMIC SERVICES

Position Number: **** Casual Hire

Location: Honolulu (Manoa)

Date Posted: January 30, 2026

Closing Date: February 2, 2026

Salary Range: $25.72/hr

Schedule: Part time; up to 19 hours a week

Permanent/Temporary: Temporary
Other Conditions:

To begin as soon as possible, for up to 6 months, but may end sooner, depending on availability of funding and program need. Must be available to work during office business hours M-F, 7:45am to 4:30pm.

Duties and Responsibilities

• Assists the Dean, Senior Advisor on Global Initiatives, and International Programs Director in developing and delivering short-term programs for international visitors.
• Assists the Dean, Senior Advisor on Global Initiatives, and International Program Director in maintaining an inventory of agreements (MOU, MOA) with partner universities.
• Ensures compliance with applicable UH, UHF, RCUH, state, federal, and sponsoring agency laws, regulations, policies, procedures and other guidelines applicable to fiscal and personnel matters.
• Anticipates, recognizes & resolves problems relating to the coordination of key management and program operations, responds to inquiries from international program participants.
• Assists with preparation, review & processing of fiscal documents, including but not limited to, purchases, payments, requisitions, purchase orders, sole source purchases, requests for quotations, reimbursements, including instructor honoraria.
• Prepares and processes a variety of administrative documents related to office operations such as travel, training/conference registration, professional memberships/subscriptions, inventory control and others.
• Manages office functions effectively such as servicing/maintenance of equipment and facilities, maintaining supplies, informing staff regarding office-related information and others.
• Coordinates outside services such as facilities, telecom, information technology support, etc. as needed.
• Maintains accurate and complete records and reports of all administrative activities and processes.
• Provides logistical support for programs and events; opens and prepares classrooms, sets up equipment as necessary.
• Assists with the preparation of program, meeting, and event materials including duplicating and distributing materials and picking up food and supplies as necessary.
• Works outside of the normal working hours, including evenings, and/or weekends, as needed and directed.
• Other duties as assigned.

Minimum Qualifications

• Possession of a baccalaureate degree in business, education, human development, family studies, humanities, social sciences, STEM or related field and 0 year(s) of progressively responsible professional experience with responsibilities for project/program administration and/or management; or equivalent education/training or experience.
• Functional knowledge of principles, practices and techniques in area of program administration and/or management in academia demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with program administration and/or management.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range of problems that may commonly occur in the program administration and/or management.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.
• Ability to follow oral and written instructions.
• Strong verbal and written communication skills.
• Demonstrated ability to work on and organize multiple projects and requests simultaneously.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to develop and maintain information using spreadsheet software such as Excel.
• Strong understanding of Microsoft Office and other basic programs (Adobe PDF, Google Docs, etc.)
• Customer service and team oriented, with flexible work style.
• Ability to attend events outside of normal business hours, which may include nights, weekends, and holidays as needed and directed.
• Ability to travel independently to various locations in a timely manner.
• Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Desirable Qualifications

• Experience within a customer service role in a non-profit or higher education environment.
• Experience working with older adults.
• Multicultural and/or multilingual experience working with people from China, Japan, Korea, or other Pacific and Asian populations.
• Previous work with international students.
• Experience with travel, study, or residency outside of the United States.
• Knowledge of a second language, especially Japanese, Mandarin, or Korean.
• Familiarity with the administrative and/or fiscal policies and procedures of the University of Hawaii and/or the Research Corporation of the University of Hawaii.

To Apply:

Submit 1) cover letter describing how you meet the minimum and desirable qualifications, 2) resume, 3) name and contact information (including email addresses) of 2 professional references, and 4) transcript(s) or equivalent showing degree and coursework to date appropriate to the position (copies are acceptable, however, original and official transcripts will be required at time of hire). For security reasons, do not send applications via email. Applications must be submitted electronically via the UH FileDrop service at https://www.hawaii.edu/filedrop/ with the file recipient as Nori Tarui, nori@hawaii.edu and the expiration timer for the file upload set to 7 days.

Incomplete applications will not be considered. Application materials will not be returned.

Inquiries: Nori Tarui, nori@hawaii.edu.

EEO, Clery Act, ADA
The University of Hawai’i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai’i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
Accommodation Request: The University of Hawai’i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/