Administrative Assistance

Job Type: Location Type: On-site

 

Company Overview

ASICS Institute of Sports Science America (ISS America) is the first overseas research hub of ASICS Institute of Sports Science in Japan. Officially launching in January 2026, ISS America operates as an LLC under ASICS America Holdings. Our mission is to drive innovation in sports footwear and related products through strategic partnerships with leading U.S. universities. This is an exciting opportunity to join a global brand at the forefront of sports science and product development during its startup phase in the U.S.

A Brief Overview

The Administrative Assistant will play a critical role in supporting the CEO and ensuring smooth operations during the launch and growth of ASICS Institute of Sports Science America (ISS America). This position combines executive support, cross-cultural communication, and coordination with internal and external stakeholders. The role requires exceptional organizational skills, bilingual proficiency, and the ability to thrive in a dynamic, startup-like environment

We are seeking a highly organized and bilingual Administrative Assistant to support the CEO and ensure smooth operations during the launch and growth of ISS America. This role combines executive support, cross-cultural communication, and coordination with internal and external stakeholders. The ideal candidate thrives in a dynamic, startup-like environment and demonstrates exceptional professionalism, flexibility, and initiative.

What You’ll Do

-Back-Office Coordination (40%)

• Organize and summarize HR, finance, and legal reports provided by ASICS America
• Support CEO’s decision-making processes related to HR, finance, and legal matters
• Bridge communication gaps between U.S. and Japan offices; ensure cultural alignment
• Prevent misunderstandings arising from cultural differences

-External Relations & IR Support (10%)

• Arrange and manage facility tours for retail partners, investors, and visitors
• Coordinate administrative communication with ISS headquarters in Japan
• Prepare and follow up on PR activities and visitor engagements

-Partner Institution Coordination (15%)

• Facilitate non-research communication with partner universities (e.g., University of Michigan)
• Track contracts and administrative processes; ensure timely follow-up
• Schedule meetings and maintain accurate records
• Coordinate interviews and meetings with visiting guests, group company members, and executives

-Executive Support (35%)

• Manage CEO’s complex calendar, including domestic and international travel
• Prepare meeting materials, take minutes, and ensure follow-up actions
• Handle travel arrangements (airfare, lodging, transportation) and expense reporting
• Oversee office operations and visitor reception
• Maintain confidentiality of sensitive documents and research information
• Provide comprehensive support for CEO’s operational needs (IT, mail handling, shipping/receiving, etc.)

How You’ll Be Successful

• Full professional proficiency in English and Japanese (spoken and written)
• Strong organizational and multitasking skills with the ability to prioritize effectively
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint
• Excellent cross-cultural communication and interpersonal skills
• High level of discretion and professionalism in handling confidential information
• Ability to work independently and take initiative in a fast-paced environment
• Strong attention to detail and accuracy
• Flexibility and adaptability to evolving processes and startup conditions
• Exceptional multitasking and prioritization skills
• Strong cross-cultural communication and sensitivity
• Interest in sports science and research-driven innovation
• Initiative and ability to work independently
• Attention to detail and accuracy

Core Competencies

• Customer Orientation
• Innovation & Creativity
• Collaboration & Mutual Respect
• Leadership
• Results Driven

What You’ll Need

• Bachelor’s degree or equivalent experience
• Minimum 3 years of administrative support experience in a professional setting
• Demonstrated experience managing complex schedules and travel arrangements
• Proven ability to handle sensitive information with confidentiality
• Experience in a startup or small organizational environment
• Familiarity with research institutions or university settings
• Background in international or multicultural work environments
• Project management experience or certification
• Must be proficient in reading, writing, and speaking English and Japanese

Working Conditions

• Full-time, hybrid work model: On-site at University of Michigan office 1-2 times per week; remote flexibility
• Occasional travel: Up to 1-2 times per month (domestic and international)
• Small, collaborative team environment
• Opportunity to contribute to a global brand’s first U.S. research hub
• Office work, some lifting, considerable walking
• The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate

ASICS America Corporation reserves the right at any time, with or without notice, to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities within your general skill set or capabilities. ASICS America Corporation is an equal opportunity employer.

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