Administrative Assistant

Job Type: Location Type: Hybrid

 

This role is located in New York City and will require a hybrid work schedule of at least 2 days in office per week.

This role is for Assistant Officer level candidates.

About the Bank

Sumitomo Mitsui Trust Bank, Limited was established through the merger of The Sumitomo Trust and Banking Co., Ltd with Chuo Mitsui Trust and Banking, Ltd. on April 1, 2012. We are one of the largest asset managers in Asia and number one among Japanese financial institutions by AUM, with approximately $850 Billion USD in AUM. The Bank provides an assortment of financial solutions and manages a broad spectrum of financial products across its global branches.

Department Overview:

The Americas Division (“AD”) was established in the Sumitomo Mitsui Trust Bank, Limited, New York Branch) (“SMTBNY”) to perform corporate functions and supervise U.S. entities. Established under the AD are the “Global Banking Unit (“GBU”), Americas Division” and “Global Markets Unit (“GMU”), Americas Division” which performs business functions. Information Risk Governance (“IRG”) provides oversight to information and cyber security risk by maintaining and improving branch wide framework that is in-line with the Head Office and regulatory requirements and addresses Confidentiality, Integrity, and Availability for information assets. IRG establishes appropriate policies, procedures, measurement, and monitoring processes to proactively assess and evaluate and cyber security and information security risks inherent in the Branch Operations. IRG is directly involved in all information and cyber security related projects, matters and issues.

Position Overview:

Performs administrative tasks such as arranging meetings, coordinating communication with internal and external stakeholders, maintaining documentation, handling confidential information, and ensuring compliance with departmental policies and procedures.

Duties and Responsibilities:

1. Maintains relationships with vendors and manages agreements.
2. Assists with tasks related to audits and maintains compliance with relevant regulations. Responsible for audit and examination evidence collection.
3. Updates departmental policies and procedure manuals as needed.
4. Maintains the Software Library.
5. Manages a log of critical projects and corresponds with team members on task progress and deadlines.
6. Arranges meetings, which includes preparation of meeting materials and writing meeting minutes.
7. Develops and organizes the department employee time off calendar.
8. Performs other duties and responsibilities as assigned by management.

Knowledge, Skills, and Abilities:

1. Bachelor’s degree in relevant field or its equivalent with at least 2 years of related experience.
2. Proficient in Microsoft 365 (Excel, PowerPoint, Word, Outlook, and Access).
3. Ability to edit and create professional documents.
4. Excellent written and oral communication skills.
5. Self-motivated with good time management skills.
6. Strong organizational skills managing multiple tasks and deadlines.

SuMi Trust embraces flexible ways of working when the business and role permits. We provide employees with a hybrid working model, allowing for in-office work and work from home. Our diverse and inclusive environment along with our global presence enables us to collaborate and communicate to meet our business needs. We believe that efficient teams need truth, loyalty, and a strong sense of purpose to balance risk and their targets. We make sustainable business decisions to improve our society and the world. We believe that each person brings a unique value that drives the business though their creativity and passion.

• The Employee Benefits package includes: Paid Time Off, medical, HSA, vision, dental, FSA, 401(k), profit sharing, legal plan, cancer indemnity plan, disability insurance, life insurance, employee assistance program, commuter benefits, business travel accident, paid volunteer day, paid memberships, paid seminars, and tuition assistance.
• We offer many socialization opportunities for wellness, financial wellbeing, runs/walks, team building, happy hours, and activities to support the Sustainable Developmental Goals.
• Check out our LinkedIn for our employee experience: https://www.linkedin.com/company/smtbny

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. SuMi Trust provides reasonable accommodations for employees and applicants with disabilities consistent with applicable law. If you need a reasonable accommodation during the application process, please let us know when the Human Resources staff reaches out to you for an interview.

The anticipated salary range for this role is listed above. The specific salary offered to an employment applicant is based on the individual’s qualifications, experiences, the job responsibilities, an analysis of the current compensation paid for similar roles in the local geographic area, and key distinctions of the job as compared to current jobs in the Branch. The role may also be eligible for an annual discretionary bonus.