Administrative Assistant (Chemical Plant Experience Required)

Job Type: Location Type: On-site

 

FLSA Status: Exempt

Working Status: Full Time

Job Summary:
UBE C1 Chemicals America (UCCA) is seeking a highly organized and detail-oriented Administrative Assistant with experience in chemical plant environments. The ideal candidate is fluent in native Japanese and capable of supporting cross-cultural communication, administrative coordination, and operational efficiency within a technical and industrial setting.

Requirements

• Provide day-to-day administrative support to Construction Manager, Project Managers, Engineering Managers, Plant Management and staff.
• Coordinate meetings, events, and travel arrangements, including international logistics.
• Serve as a bilingual liaison between Japanese-speaking stakeholders and local teams.
• Prepare, translate, and proofread technical manuals, training documents, and weekly and monthly reports in both Japanese and English.
• Maintain records, reports, and compliance documentation specific to chemical plant operations.
• Assist with procurement, vendor communication, and office supply management.
• Support safety documentation and ensure adherence to plant policies and procedures.
• Handle confidential information with professionalism and discretion.
• Function as Material Master Data administrator.

BASIC QUALIFICATIONS:

• Proven experience as an Administrative Assistant, preferably in a chemical plant or industrial environment.
• Native-level fluency in Japanese (spoken and written) and strong English proficiency.
• Familiarity with chemical plant operations, terminology, and safety standards.
• Excellent organizational, time management, and multitasking skills.
• Strong communication and interpersonal abilities.
• Experience using SAP for Supply Chain Management, including Procurement, Product Planning, Inventory Management, and Sales & Distribution modules, with additional knowledge of the Finance module.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, and PowerPoint).
• Knowledge in AutoCAD and Adobe Acrobat.
• Ability to work independently and collaboratively in a fast-paced environment.

PREFERRED QUALIFICATIONS:

• Experience working with Japanese companies or expatriate staff.
• Document management skills in industrial settings.
• Bachelor of Science degree.

WORK ENVIRONMENT:

• Office setting within or adjacent to a chemical plant facility.
• May require occasional plant access using appropriate safety training and PPE required).

COMPENSATION & BENEFITS:

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for professional development.

Equal Opportunity Employer Statement: UBE is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, or status as a qualified individual with a disability.