Administrative Translator

Job Type: Location Type: On-site

 

POSITION SUMMARY

Support administrative and organizational translation and administrative needs with complete follow-through. Support expatriates and visitors to ensure a positive cross-cultural experience.

ESSENTIAL JOB RESPONSIBILITIES

• Provide administrative support to the President and other executive and expatriate staff members.
• Translate or use translation tools and resources to accurately interpret and convert technical drawings, documents, and presentations between Japanese and English.
• Provide private life support as requested by Japanese executive and expatriate staff (including, but not limited to, translations of forms, medical appointments, housing, driver’s licenses, SSN applications, opening bank accounts, etc.).
• Create, develop, and maintain visual presentations and meeting materials for executive meetings.
• Translate, compose and/or prepare confidential correspondence, reports, agenda scheduling, preparation of expense reports and other complex documents.
• Organize complex activities for business trips, meetings, and activities for Japanese executive staff and visitors as needed.
• Organize complex activities such as business trips, meetings, and activities for executive staff and visitors as needed.
• Handle confidential and non-routine information in a professional manner.
• Provide budget and planning assistance, if needed.
• Travel to customers, vendors, and other company locations to support executives and/or complete translation projects as needed.
• Support and make recommendations to improve Company policies and procedures.
• Accomplish responsibilities by fostering a team environment through facilitating teamwork, heightened constant communication, participating in problem identification, and resolution.
• Further the goals and positive, professional image of the department by acting as a liaison between Japanese executives, expatriates, visitors, and other departments to gain information, resolve problems, and enhance relations.
• Support 5S activities through general housekeeping of work area to ensure a safe, clean, and organized work environment.
• Performs other duties as assigned.

EDUCATION AND EXPERIENCE

• Bachelor’s or Associate’s degree in business or related area, plus a minimum of two years’ experience in a related position (preferably in manufacturing), or equivalent.
• Verbal, written, and cross-cultural communication skills, emphasizing interpersonal, group presentation skills, Japanese and English language fluency, and ability to speak, read, write, and understand, Japanese and English. Japanese ability must be at or near native-level fluency.
• Ability to effectively utilize translation tools and software to support the executive team.
• Possess a high level of self-reliance and resourcefulness.
• Diplomatic, professional communication – verbal and written.
• Proactive ability to successfully prioritize when faced with requests, demands, and deadlines.
• Strong proficiency in Microsoft 365 tools, including Word, Excel, PowerPoint, Teams, and Outlook is required.
• Familiarity with additional applications such as databases, calendar management, collaboration platforms, Adobe and DocuSign is preferred.
• Ability to travel domestically and internationally for training, conferences, meetings, etc., and work overtime, with short notice.

The pay range for this position at commencement of employment is expected to be between $30.77/hour and $38.47/hour; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, including commissions based on achieving individual performance and/or sales metrics, incentive compensation and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these additional compensation and benefit plans will be provided if an employee receives an offer of employment.

If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

We are an equal employment opportunity employer. All employment decisions are made without regard to race, color, religion, sex, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, sexual orientation, gender identity, gender expression, domestic partnership, physical disability, mental disability, medical condition, genetic characteristic or information, military or veteran status or other legally protected status (except when one of these criteria is a legally permissible bona- fide occupational qualification).

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the Company, or (c) consistent with the Company’s legal duty to furnish information.

To view the EEO is The Law Poster and the supplement, please visit www.dol.gov/sites/dolgov/files/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

To view the Notice to Job Applicants and Employees regarding San Francisco’s Fair Chance Ordinance and the Know Your Rights poster please visit www.sfgov.org/olse/sites/default/files/FCO%20poster2020_0.pdf

Applicants with a disability who need assistance with the application process may contact Human Resources by email at employment@meus.mea.com or by calling 714.229.3813.