Corporate Coordinator

Job Type: Location Type: On-site

 

Corporate Coordinator

Welcome to Gelson’s! For over 70 years, Gelson’s has served Southern California shoppers with an enthusiasm for food of the highest quality. Our commitment to quality, selection and exceptional service sets us apart. We strive to exceed our customers’ expectations with every visit, and we take pride in creating a positive shopping experience.

We are currently searching for a Corporate Coordinator to join our Human Resources Department in Santa Fe Springs. This position will provide high-level support to the executive team and corporate departments.

Why work with us:

• Be part of a dynamic team that values collaboration and innovation
• Showcase your administrative skills and make an impact on your department’s success
• Embrace a culture that prioritizes team excellence
• We are a certified best place to work in California for the third consecutive year

Benefits:

• We offer competitive wages
• Generous employee discounts
• Exceptional benefit programs and a strong retirement plan
• Opportunities for career growth and development

Job Summary

The Corporate Coordinator provides high-level administrative support to the executive team and corporate departments, particularly Finance and Human Resources, while overseeing general office operations and occasional event planning. This role is responsible for calendar management, travel coordination, expense reporting, and records compliance. The position requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Fluency in Japanese is not required but the ability to assist with translation may be called upon as the role evolves.

Essential Duties and Responsibilities:

Executive & Departmental Administrative Support

• Manage calendars, schedule meetings, and coordinate travel arrangements for corporate and executive leadership.
• Prepare, process, and track expense reports and reimbursements.
• Maintain digital and physical file storage systems to ensure compliance with corporate recordkeeping standards.
• Assist with the preparation of presentations, reports, and correspondence for HR, Finance and other departments.
• Support scheduling and coordination for cross-departmental initiatives or ad hoc projects.
• Provide backup support to other administrative or executive staff as needed.

Office Management & Operations:

• Oversee the ordering and inventory of office supplies, ensuring timely replenishment.
• Liaise with building management and vendors to resolve facility-related issues.
• Coordinate general office upkeep, workspace setup, and conference room scheduling.
• Ensure appropriate use and maintenance of shared office equipment and amenities.

Event Planning & Coordination:

• Organize internal meetings, events, and special projects including executive off-sites, leadership gatherings, and holiday functions.
• Schedule venues, manage logistics, coordinate vendors, and track budgets.
• Prepare agendas, take meeting notes, and manage post-event documentation or follow-up.

*Optional/As-Needed Japanese Translation Support

• Assist with translating emails, documents, or meeting materials from English to Japanese and vice versa when requested.
• Provide informal interpretation support during executive meetings, conference calls, or corporate visits involving Japanese-speaking stakeholders.
• Ensure translation accuracy in both business and cultural context when applicable.
  Note: These duties are not required for hire and may be incorporated based on evolving business needs and incumbent capabilities.

Qualifications:

• Bachelor’s degree in business administration or a related field preferred.
• Minimum of 3-5 years of administrative, office management, or executive support experience.
• Experience in finance, hospitality, or bilingual communication is a plus.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams) and familiar with cloud-based file management systems.
• Strong organizational and scheduling software proficiency.
• Clear and professional written and verbal communication skills.

How to Apply

Apply today and take the first step toward a rewarding career with one of Southern California’s most respected grocery chains. We are committed to fostering a friendly and inclusive work environment. Gelson’s is an equal opportunity employer and encourages individuals from all backgrounds to apply.

Salary range: $65,000 – $70,000

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.