Corporate Receptionist & Office Assistant

Location Type: On-site

 

RDG introduces its first restaurant-concept brand, MILA, which offers guests a culinary journey through exquisite MediterrAsian cuisine, opened in January 2020 in Miami Beach. Combining genuine hospitality, fine dining, and a sophisticated nightlife atmosphere, MILA has quickly become a premier destination within Miami’s upscale social scene.

At RDG, we are a collective of individuals dedicated to excellence and the art of sensory engagement. We embrace the rhythms of life and are motivated by the thrill of adventure. Our core principles focus on providing customers with immersive experiences, organic design, and a refined culinary journey.

DREAM IT
MILA has exceeded expectations in its initial two years, achieving remarkable success despite pandemic-related challenges and securing the #5 spot in The Restaurant Business Top 100 ranking. Building on this success, RDG has expanded into new concepts, including AVA MediterrAegean in Winter Park, Florida, CASA NEOS on the Miami River, Claudie (opened Feb 2025), and MM, a Membership Community. Upcoming projects include AVA’s second location in Coconut Grove and Casa Neos Lounge (Fall 2025), Noora and HONŌ Japanese Steakhouse (Spring 2026).

BUILD IT
RDG’s distinguished brand portfolio and exclusive membership program aim to create a network of venues and experiences that offer a unique lifestyle to guests and members in Florida. Our goal is to establish RDG as a leader in the luxury restaurant industry in the United States.

GROW IT
RDG has demonstrated rapid growth and is poised for significant economic expansion globally. We are actively exploring national markets such as New York City, Los Angeles, and Las Vegas, and international markets including Paris, London, Dubai, and Mexico City for potential expansion opportunities.

Summary:

A highly visible, hospitality-driven role ensuring an elevated and seamless office experience for employees, executives, and guests.

RESPONSIBILITIES

Guest Experience & Reception

• Warmly welcome all on-site visitors, assess the nature of their visit, and notify the appropriate team members.
• Escort guests to executive floors or HR as needed and ensure they feel supported throughout their visit.
• Offer welcome beverages and maintain a gracious, hospitality-driven environment for all meeting attendees.
• Uphold a polished and inviting reception area at all times, ensuring décor, magazines, furniture, and overall ambiance reflect a professional and elevated standard.

Office Environment & Operations

• Oversee the cleanliness, organization, and daily upkeep of all shared office areas-including kitchen, pantry, supply cabinets, and print/copy stations. Ensure all surfaces, appliances, and equipment are clean, stocked, and functioning throughout the day.
• Serve as the main point of contact for all office-related needs. Proactively identify and report issues (HVAC, lighting, maintenance, cleanliness) and ensure timely follow-through and resolution.
• Manage conference room scheduling, including pre-meeting setup, hospitality coordination, and post-meeting resets.
• Place, track, and manage office and pantry supply orders, maintaining optimal inventory levels.
• Order snacks and beverages for the office and Executive Team.

Administrative & Operational Support

• Receive, sort, and distribute daily mail, packages, and deliveries; ensure smooth handling of incoming and outgoing correspondence.
• Support the corporate team with ad-hoc administrative tasks, research, and special projects as needed.
• Assist with onboarding, including desk setup and coordination with hiring managers.
• Coordinate parking for employees, visitors, and vendors, ensuring efficient assignments and communication.
• Ensure the 6th-floor office is secured and locked at the end of each workday.
• Support monthly birthdays, office celebrations, and cultural touchpoints to foster a positive workplace environment.

Note: This role may evolve, and responsibilities may be expanded based on business needs.

REQUIREMENTS & QUALIFICATIONS

• Minimum 3-5 years of experience in an administrative assistant, office coordinator, or office manager role within a fast-paced environment.
• Highly polished, professional, and poised demeanor with outstanding interpersonal and communication skills.
• Strong hospitality mindset and commitment to creating an elevated, welcoming experience for all guests and team members.
• Exceptional organizational, multitasking, and time-management abilities.
• Strong proactivity with the ability to anticipate needs and take initiative with minimal direction.
• Adaptable, quick learner, capable of integrating new systems, processes, and information efficiently.
• Ability to work both independently and collaboratively while maintaining composure and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant administrative tools.