CW Department Admin (99W203)
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eShocan
Job Type:
Print Job Listing Not Specified
Location Type: Not Specified
Job Title: Department Admin
Job Location: Saline, MI
Job Description:
CDPF is looking for a department assistant who can perform additional responsibilities of:
- Litigation inquiry support to TL1 and management of litigation hold materials
- Confirming Technical Report closure requirements (incl sending completion reports to TMC)
- Manage the dept SharePoint as owner (includes support transition from S-drive)
- eVA task assignment to related design teams within CDPF
Additional responsibilities:
- (Chassis Design and Platform Development)
- Prior experience collaborating with TL1 preferred.
- dvanced knowledge of SharePoint preferred.
- Good understanding of N-SMS and SMS-BR.
- bility to understand CDPF parts’ responsibility for any given project
- bility to review drawings and confirm the “responsible persons” related to TL1 requests
- Correspondence with TL1 for litigation inquiries
- Detail oriented
- bility to correspond with TMC to resolve matters related to Tech Report closures
- Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events).
- Support CDPF executives and TMC visitors with business travel arrangements
- New hire onboarding & Contractor/Design-in support
- Manage office supplies, general facility/IS support, business card ordering etc
- Manage Purchase Order process – PO Change Orders/PO Requisitions (new, updates, close, reconciliation to expenditures, vendor invoicing)
- Monthly accrual preparation, submission and reclass.
- Budget & manpower tracking/reporting – enter estimates in T&P, provide input to make & manage the indirect budget, operate T-Dash to support GM for manpower tracking
- Manage the org charts, seating charts (incl WISP updates)
- Support with mail management incl occasional shipping/receiving of packages
- Evacuation list maintenance
- Participate in department administrative staff support meetings; provide administrative and secretarial backup for other Department Assistants as needed.
- ssist annual FADAR (Fixed Assets) maintenance activities.
- Coordinate department lunch, retirement, family event recognitions.
Requirements:
- Bi-lingual (Japanese-English) preferred
- Knowledge of SAP/Ariba preferred
- 4+ years of general office/department support experience.
- Excellent verbal, written and interpersonal skills to work effectively with Design Engineers and related departments for problem resolution
- Mindset to provide customer service to all downstream people/processes
- Work well in team setting
- Flexibility to quickly accommodate changes with ability to manage multiple projects simultaneously
- Self-motivated and detail oriented
- ble to work flexible hours when required by workload
- Perform other duties as assigned
- dvanced knowledge of MS Outlook, Word, Excel, PowerPoint.
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