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Job Type:
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Location Type: Not Specified

 

Job Title: Department Admin
Job Location: Saline, MI

Job Description:
CDPF is looking for a department assistant who can perform additional responsibilities of:

  • Litigation inquiry support to TL1 and management of litigation hold materials
  • Confirming Technical Report closure requirements (incl sending completion reports to TMC)
  • Manage the dept SharePoint as owner (includes support transition from S-drive)
  • eVA task assignment to related design teams within CDPF

Additional responsibilities:

  • (Chassis Design and Platform Development)
  • Prior experience collaborating with TL1 preferred.
  • dvanced knowledge of SharePoint preferred.
  • Good understanding of N-SMS and SMS-BR.
  • bility to understand CDPF parts’ responsibility for any given project
  • bility to review drawings and confirm the “responsible persons” related to TL1 requests
  • Correspondence with TL1 for litigation inquiries
  • Detail oriented
  • bility to correspond with TMC to resolve matters related to Tech Report closures
  • Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events).
  • Support CDPF executives and TMC visitors with business travel arrangements
  • New hire onboarding & Contractor/Design-in support
  • Manage office supplies, general facility/IS support, business card ordering etc
  • Manage Purchase Order process – PO Change Orders/PO Requisitions (new, updates, close, reconciliation to expenditures, vendor invoicing)
  • Monthly accrual preparation, submission and reclass.
  • Budget & manpower tracking/reporting – enter estimates in T&P, provide input to make & manage the indirect budget, operate T-Dash to support GM for manpower tracking
  • Manage the org charts, seating charts (incl WISP updates)
  • Support with mail management incl occasional shipping/receiving of packages
  • Evacuation list maintenance
  • Participate in department administrative staff support meetings; provide administrative and secretarial backup for other Department Assistants as needed.
  • ssist annual FADAR (Fixed Assets) maintenance activities.
  • Coordinate department lunch, retirement, family event recognitions.

Requirements:

  • Bi-lingual (Japanese-English) preferred
  • Knowledge of SAP/Ariba preferred
  • 4+ years of general office/department support experience.
  • Excellent verbal, written and interpersonal skills to work effectively with Design Engineers and related departments for problem resolution
  • Mindset to provide customer service to all downstream people/processes
  • Work well in team setting
  • Flexibility to quickly accommodate changes with ability to manage multiple projects simultaneously
  • Self-motivated and detail oriented
  • ble to work flexible hours when required by workload
  • Perform other duties as assigned
  • dvanced knowledge of MS Outlook, Word, Excel, PowerPoint.
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