CW FCD Administrative Assistant (99W203)

Description:
Department Level [70%]
Manage and support accounting needs for the department (PO issuance, budget tracking, payment processing, etc.)
General administrative support for FCD – which includes but not limited to:
Test Team support: Reserve meeting rooms, create meeting schedules, order supplies, etc.
Support scheduling of Department Meetings, prepare meeting agenda & materials to support meeting.
Support responses to TL1 for litigation holds from FCD.
Coordinate and schedule on & off-site Teambuilding activities on as-needed basis.
Manage FCD production Fleet vehicles (lease and purchase) to ensure usage, maintenance, tracking, plating & vehicle distribution to the appropriate members/groups.
Support West Coast Operations through visitor tracking, scheduling / managing of resources & general support of visitor needs.
Develop processes to ensure site-wide needs are met (i.e., Evacuation process)
Develop training to support visitors to Gardena (i.e., create presentation of Gardena / Carson facility safety requirements, resource scheduling, etc.)
Shared Services Office Support (Gardena & Carson) [20%]
Stock and maintain Cafeteria supplies for the Gardena/Carson campus.
Communicate with PPS on needs, deficiency, etc.
Stock and maintain Office Supply Rooms.
Monitor standard and non-standard supplies and make recommendations to management regarding purchase decisions.
Organize and maintain Mail Rooms.
Monitor all hoteling work areas to prepare for visitors.
Desks / rooms should be clean and free of unneeded materials.
Support Fitness Center procurement, compliance for users, budget management and communication with Corporate Shared Services.
Support on-site vending by overseeing site needs, communication, problems, etc. with vendor(s).
External Affairs [10%]
Support & collaborate with community needs which include working with the 186th Street School for events, donations, etc.
Support local Donation Drives for the community (incl. school or other charities)
Coordinate & Support Adopt a family activity with Toyota members and local community needs.

Requirements:
Requirements:
Minimum 3 years of general office/department support experience.
Excellent verbal, written and interpersonal skills.
Excellent customer service skills.
Proficient in MS Office (Outlook, Excel, PowerPoint, Word).
Familiarity with SharePoint, Visio, & Project are preferred.
Strong organizational skills with exceptional attention to detail.
Strong ability to work independently and with others.
Preferred English/Japanese Bi-lingual (speaking, listening, reading & writing).