CW Research Division Administrator (99W203)

Job Type: Location Type: On-site

 

Title: Research Division Administrator

Location: Ann Arbor, MI

Description:

Are you passionate about supporting innovation and working with dynamic teams in a global company? Join us as a Research Administrator – a critical role that supports our leaders, researchers, and operational staff as they pursue world-class technology development.

This position offers a unique opportunity to work closely with executives and research teams in a cross-cultural environment. If you’re a detail-oriented, proactive problem solver who thrives in fast-paced settings, we’d love to hear from you.

Key Responsibilities:

As a trusted member of the Research Division, you will provide comprehensive administrative and operational support, including:

• Managing purchase requisitions (including PO dispatch, vendor invoicing, and reconciliation with expenditures) using Ariba.
• Supporting new hire onboarding (desk setup, access coordination, orientation prep).
• Coordinating internal events and meetings across departments.
• Assisting travel planning, itineraries and othe support for the Division VP.
• Maintaining organized records for technical reports, publications, and confidential documents.
• Preparing and submitting monthly accruals and expense tracking reports.
• Keeping evacuation and safety lists current for assigned division areas.
• Liaising across company departments to collect information, resolve issues, and streamline processes.
• Managing office supply inventory and budget; recommending purchases as needed.
• Distributing incoming mail and handling other day-to-day office operations.

Requirements:

Qualifications:

• Bachelor’s degree (BS/BA) required.
• On-site work presence is essential.
• Proficiency in Ariba Purchase Order systems.
• Strong customer service orientation and organizational skills.
• Advanced proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint, SharePoint).
• Basic understanding of budget vs. actual financial tracking.
• Ability to manage multiple priorities with accuracy and poise in a fast-paced environment.
• Excellent verbal, written, and interpersonal communication skills.
• Japanese language proficiency is highly desirable.
• Experience with PeopleSoft is a plus.

What We Offer:

• A collaborative environment where your contributions are recognized and valued.
• The opportunity to support groundbreaking research that shapes the future of mobility and technology.
• A unique role bridging global operations with cross-cultural collaboration.

Benefits at eShocan:

• Visa sponsorship (If required)
• 401K with 100% match up to 3%
• Full insurance coverage (Medical, Health, Vision) – 100% paid by eShocan

• Option to add family members (Employee bears the cost)

• Paid Time Off (PTOs)