Department Admin

Job Type: Location Type: Not Specified

 

Transforming the Future with Convergence of Simulation and Data

Department Admin

Job Summary:

Our client in Saline, MI is looking for a Department Admin. This is a contract position.

What You Will Do:

• CDPF is looking for a department assistant who can perform additional responsibilities of:
  • Litigation inquiry support to TL1 and management of litigation hold materials.
  • Confirming Technical Report closure requirements (incl sending completion reports to TMC).
  • Manage the dept SharePoint as owner (includes support transition from S-drive).
  • eVA task assignment to related design teams within CDPF (Chassis Design and Platform Development).
• Job requirements for additional responsibilities:
  • Prior experience collaborating with TL1 preferred.
  • Advanced knowledge of SharePoint preferred.
  • Good understanding of N-SMS and SMS-BR.
  • Ability to understand CDPF parts’ responsibility for any given project.
  • Ability to review drawings and confirm the “responsible persons” related to TL1 requests.
  • Correspondence with TL1 for litigation inquiries.
  • Detail oriented.
  • Ability to correspond with TMC to resolve matters related to Tech Report closures.
• Dept Assistant tasks:
  • Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events).
  • Support CDPF executives and TMC visitors with business travel arrangements.
  • New hire onboarding (incl access to Our Client’s systems) & Contractor/Design-in support.
  • Manage office supplies, general facility/IS support, business card ordering etc.
  • Manage Purchase Order process – PO Change Orders/PO Requisitions (new, updates, close, reconciliation to expenditures, vendor invoicing).
  • Monthly accrual preparation, submission and reclass.
  • Budget & manpower tracking/reporting – enter estimates in T&P, provide input to make & manage the indirect budget, operate T-Dash to support GM for manpower tracking.
  • Manage the org charts, seating charts (incl WISP updates).
  • Support with mail management incl occasional shipping/receiving of packages.
  • Evacuation list maintenance.
  • Participate in department administrative staff support meetings; provide administrative and secretarial backup for other Department Assistants as needed.
  • Assist annual FADAR (Fixed Assets) maintenance activities.
  • Coordinate department lunch, retirement, family event recognitions.

Basics:

• 4 years of general office/department support experience.
• Excellent verbal, written and interpersonal skills to work effectively with Design Engineers and related departments for problem resolution.
• Mindset to provide customer service to all downstream people/processes.
• Work well in team setting.
• Flexibility to quickly accommodate changes with ability to manage multiple projects simultaneously.
• Self-motivated and detail oriented.
• Able to work flexible hours when required by workload.
• Perform other duties as assigned.
• Advanced knowledge of MS Outlook, Word, Excel, PowerPoint.

Preferred:

• Bi-lingual (Japanese-English).
• Knowledge of SAP/Ariba.

How You Will Be Successful:

• Envision the Future
• Communicate Honestly and Broadly
• Seek Technology and Business “First”
• Embrace Diversity and Take Risks

What We Offer:

• Competitive Salary
• Comprehensive Benefit Package
• 401(k) with matching contributions
• Paid Time Off
• Employee Discounts
• Free training on all Altair products

Why Work with Us:

Altair is a global technology company providing software and cloud solutions in the areas of data analytics, product development, and high-performance computing (HPC). Altair enables organizations in nearly every industry to compete more effectively in a connected world, while creating a more sustainable future. With more than 3,000 engineers, scientists, and creative thinkers in 25 countries, we help solve our customer’s toughest challenges and deliver unparalleled service, helping the innovators innovate, drive better decisions, and turn today’s problems into tomorrow’s opportunities.

Our vision is to transform customer decision making with data analytics, simulation, and high-performance computing.

For more than 30 years, we have been helping our customers integrate electronics and controls with mechanical design to expand product value, develop AI, simulation and data-driven digital twins to drive better decisions, and deliver advanced HPC and cloud solutions to support unlimited idea exploration. To learn more, please visit altair.com

Ready to go? #ONLYFORWARD

At our core we are explorers; adventures; pioneers. We are the brains behind some of the world’s most revolutionary innovations and are not only comfortable in new and unchartered waters, we dive headfirst. We are the original trailblazers that make the impossible possible, discovering new solutions to our customer’s toughest challenges.

Altair is an equal opportunity employer. Our backgrounds are diverse, and every member of our global team is critical to our success. Altair’s history demonstrations a belief that empowering each individual authentic voice reinforces a culture that thrives because of the uniqueness among our team.