Department Assistant

Job Type: Location Type: On-site

 

Job Title: Research Administrator

Job Description

Join our Research Division as a Research Administrator-a critical role that supports leaders, researchers, and operational staff in their pursuit of world-class technology development. This position offers a unique opportunity to work closely with executives and research teams in a cross-cultural environment. If you are a detail-oriented, proactive problem solver who thrives in fast-paced settings, we would love to hear from you.

Responsibilities

• Provide comprehensive administrative and operational support to the Research Division.
• Manage purchase requisitions, including PO dispatch, vendor invoicing, and reconciliation with expenditures using Ariba.
• Support new hire onboarding, including desk setup, access coordination, and orientation preparation.
• Coordinate internal events and meetings across departments.
• Assist in travel planning, itineraries, and other support for the Division VP.
• Maintain organized records for technical reports, publications, and confidential documents.
• Prepare and submit monthly accruals and expense tracking reports.
• Keep evacuation and safety lists current for assigned division areas.
• Liaise across company departments to collect information, resolve issues, and streamline processes.
• Manage office supply inventory and budget; recommend purchases as needed.
• Distribute incoming mail and handle other day-to-day office operations.

Essential Skills

• Bachelor’s degree (BS/BA) required.
• Proficiency in Ariba Purchase Order systems.
• Strong customer service orientation and organizational skills.
• Advanced proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint, SharePoint).
• Basic understanding of budget vs. actual financial tracking.
• Ability to manage multiple priorities with accuracy and poise in a fast-paced environment.
• Excellent verbal, written, and interpersonal communication skills.

Additional Skills & Qualifications

• Japanese language proficiency is highly desirable.
• Experience with PeopleSoft is a plus.

Work Environment

The role requires on-site work presence. The environment is collaborative, recognizing and valuing contributions. This position offers the opportunity to support groundbreaking research that shapes the future of mobility and technology, bridging global operations with cross-cultural collaboration.

Pay and Benefits

The pay range for this position is $22.00 – $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Ann Arbor,MI.

Application Deadline

This position is anticipated to close on Jul 11, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.