Department Office Manager

Location Type: Not Specified

 

Why Work at BYU

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University’s Mission: “To assist individuals in their quest for perfection and eternal life.”

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth-all situated within a beautiful and historic campus-make it hard to imagine a more inspiring place to work.

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.

Department Office Manager – Asian and Near Eastern Languages

The Office Manager serves as the primary administrative lead for the Department of Asian and Near Eastern Languages, overseeing daily operations, financial stewardship, and student services. This role acts as a critical liaison between the Department Chair, faculty, and college administration to ensure operational excellence and cultural alignment. Supporting a department of 23 full-time and 18 adjunct faculty, the Office Manager manages office workflows, provides triage and supervises student employees. Responsibilities include maintaining fiscal integrity for all department accounts, coordinating public relations and alumni outreach, and ensuring a professional, helpful environment for all visitors and staff.

What you’ll do in this position:

• Financial Management: Manage all departmental budget and accounting functions, including reconciling department purchases, oversee campus cards, budget adjustments, scholarship submissions, and monthly financial reporting.
• Departmental & Faculty Support: Coordinate hiring and onboarding for adjuncts and student employees, manage logistics for full-time faculty searches, provide administrative support to the Department chair and oversee textbook and instructional resource procurement.
• Office Management & Operations: Independently manage administrative workflows; develop and implement office procedures; maintain physical space and equipment; and ensure adherence to all university deadlines and documentation requirements.
• Public Relations & Outreach: Regular updates to the department website and social media strategy; coordinate department communications and event publicity; and maintain a professional, welcoming department presence.
• Reception & Student Services: Coordinate front-office operations and student staff; handle escalated or complex inquiries from students; and provide general information on course offerings or refer students to appropriate college advising.

What qualifies you for this role:

Required

• A firm commitment to the mission of BYU.
• 4 years of work experience OR an equivalent combination of education and experience.
• Exceptional organizational skills with the ability to independently manage competing deadlines and administrative workflows.
• Excellent interpersonal and communication skills with a proven ability to work diplomatically with students and faculty from diverse nationalities and cultural backgrounds.
• Proficiency in managing numerical data, including bookkeeping, account reconciliation, and budget tracking.
• Working knowledge of Microsoft Office Suite and Google Workspace, with the ability to quickly master institutional software such as Workday.
• Effective training and supervisory skills with students.

Preferred

• Bachelor’s degree.
• Work or education in public relations, accounting, or student advisement.
• Some proficiency in Arabic, Chinese, Modern Hebrew, Japanese, or Korean (intermediate level or higher).
• Prior experience with university-specific hiring, payroll, and purchasing systems.
• Ability to market department activities via social media (Facebook, YouTube, LinkedIn, etc.).
• Familiarity with Adobe Creative Cloud (InDesign, Illustrator, Photoshop) for the creation of branded departmental materials.

What we offer in return:

This position comes with fantastic benefits, including:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Generous vacation and sick time, plus 13 paid holidays
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits for employees and eligible family members
• Access to athletic facilities
• Excellent medical/dental benefits
• Short/long term disability benefits
• Paid parental and maternity leave
• Wellness program
• Free on-campus parking
• Free UTA passes for employee, spouse, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Required Documents:

Cover Letter

Resume

What we offer in return:

This position comes with fantastic benefits, including:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Generous vacation and sick time, plus 13 paid holidays
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits for employees and eligible family members
• Access to athletic facilities
• Excellent medical/dental benefits
• Short/long term disability benefits
• Paid parental and maternity leave
• Wellness program
• Free on-campus parking
• Free UTA passes for employee, spouse, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Pay Grade: 48

Typical Starting Pay:

$20.25 to $26.50/hourly

$42,500.00 to $55,000.00 annually

The actual compensation offered will take into consideration internal equity and may vary based on the candidate’s job-related experience, knowledge, skills, and other relevant factors. Candidates with very significant work-related experience may receive an offer higher than the posted typical range.

Required Documents:

All Staff positions require a resume.

Refer to the Job Posting for any additional required documents.

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!