Document Control Specialist

Job Type: Location Type: Not Specified

 

We are seeking a skilled Document Control Specialist to join our General Contractor firm. As a Document Control Specialist, you will play a vital role in maintaining the integrity and organization of our company’s documents and records. You will ensure that all project documentation is accurately stored, updated, and readily accessible to support the smooth execution of projects.

As most of our clients are Japanese companies, some documents are issued in Japanese, and our documents need to be translated into Japanese. We expect the Document Control Specialist to manage translation work by allocating team members and/or using an outsourcing company.

The ideal candidate for this role is highly organized, adept at multitasking, and has exceptional attention to detail. You should also have excellent communication and interpersonal skills, as you will be working closely with various teams to ensure the smooth flow of information and documentation.

Job Responsibilities

• Maintain and update project documentation including drawings, specifications, contracts, and correspondence.
• Ensure all documents are accurately stored, and easily accessible to project teams.
• Implement and maintain document control process and procedures to enhance efficiency and accuracy.
• Monitor and track the progress of documentation, identifying and resolving any discrepancies or issues.
• Manage translation work to ensure timely and accurate document submissions.
• Must be able to read, write, listen, and speak Japanese Language

Work Experience Requirements

• Proven experience in document control or a similar role.
• Experience in Architecture Design/Construction industry is preferred.
• Familiarity with project management methodologies.
• Proficient in Microsoft Office Suite and Procore.
• Ability to work both independently and collaboratively within a team environment.
• Bilingual (fluent) in Japanese and English, required.

Education Requirements

• High school degree required; bachelors preferred.