Executive Administrative Assistant

Location Type: On-site

Industry: Financial Services

Company: BizTek People, Inc. | APA International Placement Consultants

Job Description
International investment bank seeks an experienced, self-motivated Assistant to support Fixed Income Sales and Trading business. The ideal candidate is someone able to multi-task, open to learning, and looking to work in a team environment.

Responsibilities

• Provides administrative support for a dynamic and growing Sales and Trading team
• Coordinates complex internal and external meetings
• Handles business travel bookings and expenses using Concur
• Manages and monitors event and entertainment requests
• Schedules and hosts meetings, in-person and online
• Orders business cards and other supplies as needed
• Provides general ad-hoc administrative support

Requirements

• Experience with Concur (in travel booking, requesting, and expensing)
• Proficient in MS Office Suite (Excel, Word, PowerPoint, Outlook)
• Ability to multitask and work in the fast-paced environment
• Strong written and oral communication skills.
• Possess strong organizational skills and attention to detail.
• Ability to work as a team player.
• Excellent time management skills and ability to multitask and prioritize work.
• Preferred Education/Licenses/Certifications/Registrations: – High School or Equivalent preferred.
• Writing, reading and verbal communication skills in both Japanese and English preferred
• Hybrid 4 days in the office/ week, Typically Friday WFH

Benefits

Good benefit

Skill Set
Travel Booking, Meeting Arrangement