Executive Assistant

Industry:

Company: MBK Senior Living

Executive Assistant

At MBK Senior Living, we’re committed to putting people first – our residents and team members. Exceeding expectations and enriching lives drives our day-to-day. And it’s all powered by Yoi Shigoto, a Japanese concept that translates to “good, quality work.” It’s more than a mantra. It’s part of our company-wide commitment to build trust, set high standards, and develop potential in ourselves and others!

Whether you’re looking for a flexible, part-time job or the pathway to a lasting career, you’ll find it here at MBK Senior Living-and a whole lot more! When you join the MBK Senior Living team, you’ll enjoy:

-Impacting lives and building lasting relationships

-Executing exceptional signature programs in dining, fitness, wellness, and care

-A supportive community team that encourages personal and professional growth and celebrates your

success

-A fun-filled, energetic environment that’s centered in hospitality and high-quality service

-Competitive salaries

-Professional development, training, and personal coaching through our Mentor, Buddy, and Executive

Director in Training Programs

-Education loan assistance & scholarships

-Financial and legal services

-Team Member discounts

-Health and Wellness resources

Full-time benefits include:

-Rich benefits package including Medical, Dental, Vision and 401k matching up to 4%

-Childcare and eldercare assistance

-Flexible spending accounts

If you’re looking for a place where you can make an impact, find purpose and joy, and receive the training, tools, and support to reach your career goals – look no further, apply today!

Job Description
MBK Senior Living is looking for an Executive Assistant to support our executive team!

Job Summary: The Executive Assistant to the President provides strategic and administrative support to the President, serving as a trusted liaison between key executives, employees, and external partners. This role requires exceptional organizational skills, proactive decision-making, and a customer-focused mindset to streamline operations and enhance executive efficiency.

Duties & Responsibilities

Administrative Support:

• Serve as a central point of contact for the President, managing communications and acting as a liaison with internal teams, external stakeholders, and parent company representatives.
• Oversee daily administrative operations, including managing procurement, coordinating events, and ensuring seamless execution of office logistics.
• Prepare, process, and track invoices, purchase orders, and expense reports for MBK Real Estate Holdings.

Calendar & Travel Management:

• Proactively manage the President’s schedule, ensuring alignment with priorities and commitments.
• Coordinate complex travel arrangements, including itineraries, travel requests, and expense reporting.

Communications & Correspondence:

• Draft, proofread, and distribute executive-level correspondence, reports, and presentations.
• Screen and respond to phone calls, emails, and other inquiries with discretion and professionalism.

Meeting & Event Coordination:

• Plan and execute executive meetings, business reviews, and strategic planning sessions.
• Collaborate with cross-functional teams to organize company events and special projects.

Project Management:

• Lead and support strategic initiatives and special projects as directed by the President.
• Build and maintain administrative systems to maximize operational efficiency and support business objectives.

Knowledge & Skills

Key Attributes:

• Exceptional professionalism, with the ability to project a positive and polished image.
• Strong interpersonal skills and a commitment to delivering exceptional customer service.
• Adaptability to work in a fast-paced environment with shifting priorities.

Technical Proficiency:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other productivity tools.
• Ability to learn and implement new technologies to improve efficiency.

Core Competencies:

• Outstanding written and verbal communication skills.
• Strong organizational, time-management, and multitasking abilities.
• High attention to detail and accuracy in all deliverables.
• Proven ability to handle confidential and sensitive information with discretion.

Qualifications

• Education: Bachelor’s degree preferred or equivalent combination of education and relevant experience.
• Experience: Minimum of 3 years of experience in a senior executive assistant role supporting C-suite executives or senior management.

Physical Demands & Work Environment

• Ability to work at a computer for extended periods of time.
• Mobility to move intermittently throughout the workday between office locations and divisions.
• Occasional bending, kneeling, stooping, and repetitive motion tasks as required.

Pay Range: $40-$45/hr

Inspiring people, creating experiences, and supporting goals are just a few ways MBK Senior Living creates a positive work environment. It’s how we support our team members, serve our residents, and achieve our pursuit – to be the senior living provider of choice in each market we serve.

MBK Senior Living has pursued this goal for more than 30 years. Currently, the company owns and operates 35 Independent Living, Assisted Living, and Memory Care services in senior living communities throughout the Western United States. We’re proud to have been ranked among the Top 50 “Best Workplaces in Aging Services” by Fortune magazine and certified as a “Great Place to Work” by the Great Place to Work Institute since 2017.

HIPAA Disclosure:

All Team Members prior to commencing employment and once employed must not be considered an “Excluded Party” as defined by the Medicare and state Medicaid Programs as well as other federal and state government contract programs. If as an associate you learn you are an Excluded Party, you must present your Excluded Party notice letter to your supervisor immediately. An Excluded Party is a person that the federal or state government found not eligible to provide care and services in a Community that receives Medicare or Medicaid funding. In addition, at all times, during your employment, all associates must be in compliance with certain laws and regulations that affect the company, including but not limited to Resident Rights, HIPAA, State licensing regulations, and those laws relating you an associates’ professional license.

MBK is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information, or other protected reason. Our company is committed to providing access, equal opportunity and reasonable accommodation for qualifying individuals in employment, its services, programs, and activities. To request reasonable accommodation, contact talentacquisition@mbk.com.

Regulatory Disclosures for Senior Living Communities with Medicaid Residents: An “Excluded Party” is a person that the federal or state government found not eligible to provide care and services in a facility that receives Medicare or Medicaid funding. If employed at one of our senior living communities that receives Medicare or Medicaid funding, team members must not be considered an “Excluded Party” as defined by the U.S. Department of Health and Human Services, any state Medicaid Programs, and any additional federal and state government contract programs. If, as a team member, you learn that you are an Excluded Party at any time, you must present your Excluded Party notice letter to your supervisor immediately.

Other Regulatory Requirements: If employed at one of our senior living communities, team members must continually comply with certain laws and regulations that impact the company, including, but not limited to, as applicable, state licensing regulations, the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Resident Rights as defined by the U.S. Department of Health and Human Services, and any other federal or state laws relating to team members’ professional licenses.

HIPAA Disclosure:

All Team Members prior to commencing employment and once employed must not be considered an “Excluded Party” as defined by the Medicare and state Medicaid Programs as well as other federal and state government contract programs. If as an associate you learn you are an Excluded Party, you must present your Excluded Party notice letter to your supervisor immediately. An Excluded Party is a person that the federal or state government found not eligible to provide care and services in a Community that receives Medicare or Medicaid funding. In addition, at all times, during your employment, all associates must be in compliance with certain laws and regulations that affect the company, including but not limited to Resident Rights, HIPAA, State licensing regulations, and those laws relating you an associates’ professional license.