Executive Assistant (bilingual: Japanese / English)

Industry: INDIRECT

Company: Nissin Foods

SUMMARY:
Performs supportive duties for Office of the President and executive team. Bilingual Executive Assistant is responsible for assisting the President and members of executive team with administrative tasks and projects. This position handles details of highly confidential, critical and sensitive nature, and must function efficiently and effectively in a professional environment. This position is required to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications, support to enhance communications among executive team, and organize and maintain administrative processes. The person selected for this role will also be responsible for interpreting during business meetings and translating or drafting correspondence/reports/letters from Japanese to English and vice versa.

ESSENTIAL DUTIES:
Manages the President’s schedule to support effective conduct of business by understanding priorities and circumstances. This includes but not limited to scheduling meetings and engagements both with internal associates and external contacts.

• Manages the regularly held executive leadership team (ELT) meetings by developing agenda through coordination with involved parties, facilitates the meeting, drafts meeting minutes, and distributes follow up materials as required.
• Manages the President’s and other executives’ travel arrangements (domestic / international) and proactively coordinates the pre-planning of trips with various internal functions, including arranging appropriate travel, visas, hotels, transportation, meeting agendas and necessary contacts, as well as other information.
• Facilitates effective communication between clients at technical, business, operations, marketing, legal or political meetings.
• Interprets and/or converts spoken statements from English to Japanese or vice versa in a range of business settings in either consecutive or simultaneous interpretation, liaison interpreting, or whispering interpretation.
• Prepares, translates, and edits Japanese written correspondences and verbal communications into English or vice versa.
• Provides a grammatical, well-expressed final version of the translated text that has been proofread and edited.
• Supports Director and Office Manager with administration of the Kessaisho/Proposal systems.
• Ensures that various administrative tasks are performed in an effective and efficient manner, including copying, scanning, reviewing mail, drafting correspondence, screening telephone calls, processing invoices and expenses and shipping samples as needed.
• Oversees president’s budget which includes managing expenses and processing purchase orders for Office of the President and other executives against budget as needed.
• Prepares reports, memos, letters, financial statements and other documents including HD presentation deck, using word processing, spreadsheet, database, or presentation software.
• Secures information by completing data backups.
• Provides historical reference by developing and utilizing a system to manage meeting discussions, corporate documents and reports.
• Opens, sorts, reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution
• Composes correspondence/reports/letters/memos for own or Presidents’ signature including confidential documents.
• Welcomes guests and visitors by greeting them, in person or on the telephone; answering or directing inquires.
• Uses tact, discretion, and good judgment in handling sensitive and confidential information.
• Ad hoc tasks and projects assigned by President and/or General Affairs Director.

MINIMUM QUALIFICATIONS

• Bachelor’s Degree in Business Administration or related field
• 3+ years related working experience supporting a senior executive
• Bilingual in Japanese

PREFERRED QUALIFICATIONS

• Experience in multi-tasking and a fast-paced environment
• Demonstrate a positive attitude; maintain composure and professionalism while multi-tasking
• Strong written and verbal communication skills sustainable in a deadline-oriented environment
• Detail-oriented, excellent organization skills, and the ability to follow up, as well as anticipate future needs
• Ability to work independently others with minimal supervision.
• Ability to recognize and safeguard confidential information
• About Us:
  It started with the inspiration of the creator of instant noodles, founder Momofuku Ando, in 1958. Since we entered the U.S. in 1970, our flagship brands, Cup Noodles, and Top Ramen have maintained a firm foothold in U.S. pop culture. We invite you to join Team Nissin to support this legacy of innovation and to deliver noodle happiness to consumers, employees, partners, and the community in a meaningful and sustainable way. Let’s evolve how people think about instant ramen as you discover opportunities for professional growth while being part of this $4 billion global company built from a simple block of noodles.

  Nissin Foods (USA) Co., Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, or sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. As a federal contractor, Nissin Foods participates in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. The E-Verify process may be completed in conjunction with the Form I-9 Employment Eligibility Verification to check the work authorization status of persons who have been offered employment at Nissin Foods. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to www.uscis.gov.

  If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request accommodation, contact Nissin Foods (USA) Co., Inc. Human Resources.