Executive Assistant I (Bilingual Japanese/English)

Industry: Administration

Company: Panasonic

Overview

Do you want to join a team that’s changing the world? Do you have a strong background as an Executive Assistant I with working-level knowledge of the English and Japanese languages? Then we’re looking for you! Check out the job description and apply now! Put your skills to meaningful use, gain unique experience, and work with world-class team members with diverse backgrounds and expertise who share the same vision. Join the PENA team today!

Responsibilities

Meet Panasonic
Meet the Recruiter: Joe Richie

Explore Panasonic Careers
Panasonic Video Our Mission: Create Technologies That Move Us

Essential Duties:

• Administration for Leadership Team (support the following)
  • Scheduling & coordinating meetings with Leadership
  • Standard Calendar coordination, scheduling and Management
  • Expense Pay (processing, monitoring, follow up)
  • Travel (account set up, booking, etc.)
  • Assist with scheduling interviews that require members of the Leadership Team
  • Help maintain good working relationships with internal and external individuals/companies/groups (Tesla teams, Hotels, Restaurants, etc.)
  • Help obtain approvals/signatures to contracts, NDAs, etc.
  • Offsite Workshops/meetings and events coordination
  • Ability to maintain confidential schedules, correspondence, conversations, personal info, etc.
• Visitor Coordination (including by not limited to the following)
  • Hotels
  • Transportation
  • Meals (Breakfast, Lunch and Dinners)
  • Tours – Coordinate with Japan, Production Teams, Workplace and Leadership
  • Schedule Sheet
• Data management/analysis (data entry and maintains records)
• Provide directions on booking travel, Expense Pay, and Company Credit Card application to employees.
• Forward thinking/planning
• Self-starter
• Problem solving abilities
• Always looking on how to improve &/or create processes
• Other job assigned by leadership

Personal Protective Equipment (PPE) Requirements:

• To ensure the health and safety in the workplace and for the protection of our employees, wearing PPE is a requirement for some roles at PENA and may include equipment such as a full Tyvek suit, safety shoes, gloves, safety glasses, face mask, bump cap, and a full hazmat suit that includes a respirator.

The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.

Qualifications

Requirements – Required and/or Preferred

Education:

• Basic/Required:
  • High School diploma or equivalent.
  • AA/AS degree (or other 2-year post high school training)

Essential Qualifications:

• Must have a working-level knowledge of the English and Japanese languages, including reading, writing, and speaking of both languages
• A minimum of 2- 3 years’ experience in fast-paced, high volume administrative support, executive assistant, coordinator or similar role.
• Expert-level written and verbal communication skills, including experience supporting or interfacing with staff.
• An appreciation for first impressions and a palpable sense of professionalism.
• Strong computer skills in Word, Excel and PowerPoint to put together proposals, project planning and status updates and executive presentations.
• Ability to work in a fast pace environment with repeat interruptions.

Language Skills:

• Ability to respond to common inquiries from internal employees and/or external companies, individuals, etc.
• Ability to effectively communicate, ask questions and present information to Leaders. Japanese language skills are a plus.

Reasoning Ability:

• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to adjust and learn to work in a fast pace environment with repeat interruptions.

Physical Demands:

Physical Activities: (Percentage of time (equaling 100%) during the normal workday the employee is required to)

• Sit: 40%
• Walk: 30%
• Stand: 20%
• Lift: 10%

Required Lifting and Carrying: (Required frequency is: Not required (0%), Occasional (1-33%), Frequent (34-66%, Continuous (67-100%)

• Up to 10 lbs.: Frequently
• Up to 20 lbs.: Occasional
• Up to 35 lbs.: Occasional
• Team-lift only (over 35 lbs.): Not Required

Where You’ll Be:

For our onsite roles, Panasonic Energy is committed to fostering an ideal working environment that goes beyond the conventional. We understand the significance of moments that matter in your onsite experience, and we prioritize creating a workspace that not only promotes productivity but also ensures a fulfilling and positive work atmosphere. Join us at Panasonic Energy, where your onsite presence is valued, and we strive to make each moment count in your professional journey.

Who We Are:

Meet Panasonic Energy! At Panasonic Energy, you’ll do work that matters as we are dedicated to transforming the world through the acceleration of sustainable energy. By producing safe, high-quality lithium-ion batteries, you become part of a team that plays a crucial role in creating technologies that move us.

Our journey began in 2017, and now, as the world’s largest lithium-ion battery factory, we are expanding operations to De Soto, Kansas, providing you with the opportunity to experience career growth in more ways than one.

As an innovative thinker, you’ll thrive here, as we continually push the boundaries of lithium-ion battery technology and production capabilities to enhance efficiency and performance in EVs.

Being part of Panasonic Energy means positively contributing to society, aligning with our commitment to building a better world through sustainable energy solutions.

We care about what you care about, fostering an environment where your contributions make a meaningful impact on the future of energy and transportation. Join us and be part of a team that values your work, encourages innovation, and actively contributes to a positive societal impact.

In addition to an environment that is as innovative as our products, we offer competitive salaries and benefits.

We Take Opportunity Seriously:

At Panasonic Energy, we are committed to a workplace that genuinely fosters inclusion and belonging. Fairness and Honesty have been part of our core values for more than 100 years and we are proud of our diverse culture as an equal opportunity employer.

We understand that your career search may look different than others and embrace the professional, personal, educational, and volunteer opportunities through which people gain experience. If you are actively looking or starting to explore new opportunities, submit your application!

Supplemental Information:

Pre-employment drug testing is required.

Panasonic Energy of North America is an Equal Opportunity/Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to: race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability status, protected veteran status, or any other characteristic protected by law. All qualified individuals are required to perform the essential functions of the job with or without reasonable accommodation.

Due to the high volume of responses, we will only be able to respond to candidates of interest. All candidates must have valid authorization to work in the U.S. without restriction.

Thank you for your interest in Panasonic Energy of North America.

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